Accounts Payable Clerk

Job Title

Accounts Payable Clerk

Central Billing Office-Clinton

To receive, review, verify, post, and process for‑payment purchase orders, invoices, statements, vouchers, and/or other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

Degree (Associate's or Bachelor's) or High School Diploma/GED and one (1) year accounting experience.

N/A

• Computer skills
• Verbal and written communication skills
• Analytical skills
• Reasoning and decision‑making capabilities
• Ability to operate office machinery
• Type 35 wpm
• Ability to operate a 10‑key calculator by touch
• Knowledge concerning tax‑reporting requirements for vendor‑file maintenance
• Knowledge of the purchasing/receiving/accounts payable system

• Research short shipments, over‑shipments, or goods not appearing on the purchase order.
• Communicate with departments and vendors to resolve outstanding problems.
• Communicate with vendors concerning past‑due balances and disputed charges appearing on statements; research system data for problem resolution.
• Review and analyze various reports and take necessary action.
• Review vendor setup data for accuracy; analyze tax forms and codes for tax reporting; follow up exceptions related to 1099 reports; research mergers and corporate changes and determine changes to the vendor database.
• Research credit memos to determine validity and request vendor refunds or set up system credits.
• Research return‑material authorizations and receipt discrepancies for possible credits due UMMC.
• Work report of outstanding credits and take action to retrieve funds.
• Monitor sensitive and/or problem vendors to ensure prompt payment.
• Preliminary review of late payments per state statute; refer documentation to manager or manager designee for final approval before presenting to heads of departments.
• Research returns checks, stale‑dated checks, and refund checks, making deposits and related journal entries.
• All duties are general in nature and are examples of responsibilities performed; management retains right to add or change duties at any time.

Requires occasional reaching, constant sitting, occasional twisting. (occasional‑up to 20%, frequent‑from 21% to 50%, constant‑51% or more)

Full time

No

Hourly

100

Day

Grant Funded:
No