Administrative Assistant - Municipal Court

Join the City of Clinton Municipal Court Team!

Are you highly organized, detail-oriented, and committed to providing professional public service? The City of Clinton is seeking an Administrative Assistant to the Clerk of Court to support the daily operations of Clinton Municipal Court.

This position is ideal for someone who works well in a fast-paced environment, handles confidential information with discretion, communicates professionally with individuals from diverse backgrounds, and takes pride in maintaining accurate records. The successful candidate will assist with court proceedings, case and records management, docket preparation, payment processing, public inquiries, and coordination with law enforcement officers, attorneys, defendants, witnesses, and other court participants.

The Administrative Assistant to the Clerk of Court provides administrative, clerical, and operational support to the Clerk of Court in the daily operation of Clinton Municipal Court.

The Administrative Assistant must maintain a high level of accuracy, professionalism, confidentiality, discretion, and impartiality. The position works under the supervision of the Clerk of Court and performs assigned duties in accordance with applicable laws, court rules, City policies, established procedures, and judicial directives.

The employee is expected to independently perform routine administrative functions while referring matters requiring legal interpretation, judicial discretion, or additional authorization to the Clerk of Court or the appropriate judicial authority.

The following duties are representative of the position and are not intended to be an exhaustive list of all responsibilities.

• Assist the Clerk of Court with the daily administrative and operational functions of Municipal Court.
• Provide administrative and clerical support for Bond Court proceedings, including working with the Bond Court Judge or the Municipal Court Judge assigned to conduct bond hearings.
• Assist with preparation for and provide administrative support during court sessions, including preliminary hearings, trials, jury proceedings, bond hearings, pretrial hearings, jury strikes, and other scheduled court matters, as needed.
• Assist with preparing notices, forms, correspondence, and other materials required for court proceedings.
• Review case files for completeness and identify matters requiring administrative follow-up.
• Ensure files, exhibits, documents, and other necessary materials are organized and available for court proceedings.
• Assist with recording and maintaining information regarding appearances, dispositions, continuances, and other case activity.
• Assist with the administrative preparation and processing of arrest warrants and other authorized court documents, as needed.

• Create, maintain, update, organize, and retain Municipal Court case files and records.
• Accurately enter and maintain case information, dispositions, payments, court dates, continuances, warrants, and other case activity in the court-management system.
• Create and organize case files for matters received from Bond Court and ensure appropriate documentation is maintained.
• Review case files for completeness and accuracy and report missing information or discrepancies to the Clerk of Court.
• File, scan, index, archive, retrieve, and maintain electronic and physical records, including warrants, tickets, citations, pleadings, motions, orders, judgments, and correspondence.
• Maintain court records in accordance with applicable confidentiality, retention, disposition, and destruction requirements.

• Process authorized continuances, dismissals,…