Accounts Payable Coordinator

Summary

Location:

Clive, IA. Works with the Accounting Manager to support the credit and accounting departments through various duties, specifically in the area of accounts payable.

• Checks all vouchers for accuracy before payment.
• Codes and enters invoices for payment.
• Answers vendor inquiries and reconciles differences.
• Analyzes vendor accounts and makes recommendations to supervisor when appropriate.
• Prepares accounts payable reports and maintains accounts payable files.
• Reconciles vendor statement with accounting records for accuracy.
• Supports other members of the Accounting Department as needed.
• Completes other duties as assigned by management.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. Lift level: light.

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Required walking or standing to a significant degree; or requires sitting most of the time but entails pushing and/or pulling of arm or leg controls.

• Problem Solving – identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
• Customer Service – manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments; maintains confidentiality; remains open to others’ ideas and tries new things.
• Written Communication – writes clearly and informatively; demonstrates excellent verbal and written skills; excellent organizational skills and ability to manage multiple responsibilities.
• Attendance/Punctuality – is consistently at work and on time; ensures work responsibilities are covered when absent.
• Quality – demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Quantity – completes work in a timely manner.
• Safety and Security – observes safety and security procedures.

• Education/Experience – associate degree (A.A.) or equivalent from two‑year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.
• Language Ability – can read and interpret documents including safety rules, operating and maintenance instructions, and procedure manuals; can write routine reports and correspondence; can speak effectively before groups of customers, vendors or employees of the organization.
• Math Ability – can calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; can work with dates, rates and taxes; can apply concepts of basic algebra and geometry.
• Reasoning Ability – can solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; can interpret instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills – knowledge of inventory, accounting, spreadsheet, and word processing software; experienced with AS400 accounting and inventory software.
• Certificates and Licenses – none required.
• Supervisory Responsibilities – this job has no supervisory responsibilities.