Regional Accounts Payable Specialist

Regional Accounts Payable Specialist (Administrative)

Job Title:

Regional Accounts Payable (AP) Specialist

Department:
Accounting

Reports To:

Regional Office Manager

Job Type: Full-Time

Location:

Elite Team Offices Headquarters, 2972 Larkin, Ave., Clovis CA 93612

Starting Salary:
To be determined based on experience

Elite Maintenance & Tree Service, Inc (EMTS) AP Specialist role requires a detail-oriented and highly organized individual to manage day‑to‑day financial transactions related to EMTS accounts receivable and accounts payable and act as liaison to Elite Team Offices (ETO) accounting staff. This role is critical to maintaining the company’s cash flow, ensuring timely payments and collections, and supporting accurate financial reporting.

• Invoice processing:
  Receive, review, distribute and process a high volume of vendor invoices for payment
• Manage electronic submission platforms:
  Oversee the distribution and resolution of vendor invoices submitted through email and software programs
• Payment preparation:
  Prepare and execute payment run report to accounting, including checks, ACH, and wire transfers, ensuring timely payment to vendors.
• Account reconciliation:
  Perform regular reconciliation of vendor statements to the company’s ledger to identify and resolve discrepancies.
• Communication:
  Handle vendor inquiries regarding invoice status and payment details in a timely and professional manner.
• Documentation:
  Maintain accurate and organized records of all vendor invoices, payments, and related documentation.
• Collect vendor insurance documents as required
• 1099 preparation:
  Assist with the annual preparation and filing of 1099 forms.
• Month‑end support:
  Assist branches and ETO with month‑end and year‑end closing procedures by preparing and uploading journal entries related to AR and AP.
• Bank reconciliation:
  Help with monthly bank and credit card statement reconciliations.
• Audit assistance:
  Provide schedules and documentation as needed to support internal and external audits.
• Serve as back up and assistance with Regional Accounts Receivable position and Regional Administration position
• Process improvement:
  Identify opportunities to improve the efficiency and accuracy of accounts payable and receivable processes.
• General administration:
  Perform additional accounting or administrative tasks as assigned by the Accounting Manager or Regional Office Manager