Warehouse Coordinator

ABOUT THIS COMPANY

We pride ourselves on being family‑owned and operated and treating our employees like family. Safety and quality are top priorities. Wawona Frozen Foods’ commitment to excellence delivers superior quality, value, and service. Our state‑of‑the‑art production methods and facilities ensure consistent high‑quality products while maintaining the highest food safety standards required by the USDA and state regulators.

The Warehouse Coordinator supports daily warehouse, inventory, shipping, and logistics operations to ensure accurate inventory management, timely order fulfillment, and efficient product movement throughout the supply chain. The role serves as a key communication link between Warehouse Operations, Inventory Control, Shipping & Receiving, Quality, Production, Sales, and Transportation by coordinating inventory activities, managing inventory transactions, reviewing FIFO compliance, supporting order execution, and ensuring accurate shipment and transfer coordination.

• Review inventory levels and locations to ensure proper FEFO (First‑Expired, First‑Out) inventory management.
• Identify inventory locations and coordinate product movement to support customer orders, production requirements, and warehouse optimization.
• Coordinate and monitor order execution within the ERP system to ensure timely and accurate processing.
• Work extensively within ERP systems to review inventory transactions, transfers, shipments, and order status.
• Review inventory accuracy and investigate inventory discrepancies.
• Support date code management and coordinate with Quality to ensure product release eligibility for shipment.
• Review product availability and communicate inventory concerns that may impact customer orders or production schedules.
• Coordinate internal warehouse transfers and product movements between facilities and third‑party warehouses.
• Dispatch and coordinate freight transfers for customer shipments and production‑related inventory needs.
• Support inventory reconciliation activities, cycle counts, and inventory audits (including transactional location reconciliation).
• Assist in reviewing shipping documentation, inventory transactions, and system records for accuracy.
• Provide cross‑functional support to Inventory Control, Shipping & Receiving, Production, Quality, Customer Service, and Transportation teams.
• Escalate inventory, shipment, or operational issues to Supply Chain Leadership as needed.
• Generate and analyze reports using Microsoft Excel to support operational decisions and performance tracking.
• Maintain accurate records and documentation to support inventory traceability and audit requirements.
• Demonstrate a strong sense of urgency while maintaining a high level of accuracy and attention to detail.
• Support continuous improvement initiatives within warehouse and supply chain operations.
• Maintain compliance with company policies, food safety requirements, GMPs, HACCP, SQF, and other applicable standards.

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree preferred.
• Minimum 2 years of warehouse, inventory control, logistics, or supply chain experience preferred.
• Advanced Microsoft Excel skills required, including spreadsheets, formulas, filtering, sorting, and reporting.
• Experience with ERP systems required;
  Business Central experience preferred.
• Strong understanding of inventory management principles, including FIFO practices.
• Experience coordinating shipments, transfers, and warehouse operations.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills with the ability to work cross‑functionally.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Strong analytical and problem‑solving abilities.
• Ability to maintain accuracy while working with time‑sensitive information.

While performing the duties of this job, the employee is required to sit, stand, walk, and talk or hear regularly. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities include close vision, ability to adjust focus, and recognize color. The employee must manipulate a computer keyboard, and use office machinery such as a copy machine, printer, and computer.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is wet, often sub‑freezing with slippery floors; anti‑slip shoes are required. The noise level is usually moderate to high. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.