Bookkeeping & Accounting Specialist

MARK CARPENTER PLUMBING, HEATING & AIR

Bookkeeping & Accounting Specialist

421 Sycamore
• Clovis, NM
• Full Time

Website:

• Maintain accurate and timely financial records using Quick Books Online.
• Manage the company's bookkeeping functions with exceptional accuracy and organization.
• Support the financial health of the company through Accounts Payable, Accounts Receivable, Payroll, reconciliations, and month-end close.
• Deliver meaningful financial reporting and analysis that assists management in making sound business decisions.
• Maintain financial systems, internal controls, and organized documentation.

• Maintain accurate day-to-day bookkeeping within Quick Books Online.
• Utilize Quick Books Online Classes to ensure accurate reporting by department, service line, or job type.
• Maintain the Chart of Accounts, Vendors, Customers, and recurring transactions.
• Ensure financial records remain organized, complete, and audit ready.

• Process vendor invoices accurately and timely.
• Verify coding and documentation before payment.
• Process vendor payments.
• Reconcile Accounts Payable activity.
• Resolve vendor questions and invoice discrepancies.

• Generate customer invoices accurately.
• Maintain customer accounts.
• Monitor outstanding receivables.
• Assist with collections.
• Resolve customer billing questions.

• Perform weekly payroll.
• Calculate commissions and spiffs.
• Complete all documents to ensure new hires are in compliance with State and Federal guidelines.
• Process and distribute employee deductions to various vendors.
• Ensure employees time is accurate daily.

• Complete monthly bank reconciliations.
• Complete credit card reconciliations.
• Reconcile balance sheet accounts.
• Ensure transactions are recorded in the proper accounting period.
• Assist in producing accurate monthly financial statements.

• Prepare monthly Balance Sheet reports.
• Prepare monthly Profit & Loss statements.
• Analyze financial performance and identify trends.
• Explain monthly financial results in clear, non-accounting language.
• Identify significant variances and recommend areas requiring management attention.
• Maintain supporting schedules and documentation for leadership review.

• Follow established accounting procedures.
• Maintain appropriate financial controls.
• Support internal reviews and outside accounting needs.
• Maintain organized accounting files and supporting documentation.
• Recommend process improvements that increase efficiency and accuracy.

• Extensive experience using Quick Books Online.
• Strong understanding of Quick Books Online Classes.
• Experience with Accounts Payable.
• Experience with Accounts Receivable.
• Experience completing monthly bank reconciliations.
• Experience completing credit card reconciliations.
• Strong understanding of Balance Sheet and Profit & Loss reports.
• Knowledge of month-end close procedures.
• Strong bookkeeping skills.
• Excellent organizational abilities.
• High attention to detail.
• Strong problem-solving skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Excel and Microsoft Office.
• Ability to prioritize work and meet deadlines.

• Experience working in plumbing, HVAC, construction, or other project-based industries.
• Familiarity with job costing.
• Experience presenting financial results to management.
• Experience improving accounting processes and procedures.

All candidates must successfully complete a comprehensive background check as a condition of employment.

We are an Equal Opportunity Employer. All inquiries are kept confidential.