Part Time Business Administration Clerk

Summary of Duties: This non-exempt position provides administrative and clerical support to the CFO and the Accounting, Payroll, and Human Resources functions. Duties are performed under direct supervision and in accordance with established procedures, timelines, and confidentiality requirements. Primary responsibilities include accounts payable data entry, check processing, payroll support through cross-training and backup coverage, HR scheduling and credentialing support, and organizing, scanning, and converting paper files into electronic records.

Requirements

Part Time, 20-25 hours per week, in office, non-exempt position

Minimum of six months in an office setting and purchasing experience strongly preferred

Bilingual, Spanish-speaking individuals are strongly encouraged to apply

Hourly Rate: $16.92

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Schedule background checks for new employees
• Prepare new employee packets
• Schedule and conduct new employee orientations as needed.
• Maintain provider enrollment with Medicaid, MCOs, etc.
• Operate HRIS as needed
• Organize scan, and file documents into appropriate files
• Support Payroll by following the procedural manual to produce payroll if/when needed
• Receives, verifies, codes, and enters all accounts payable invoices in the accounting system.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal , reviewing purchase orders, and resolving discrepancies.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Issues payments to vendors as approved.
• Processes routine monthly payments as approved.
• Answers vendor questions by researching accounts.
• Maintaining the confidentiality of personnel information is essential.
• Identify and prioritize situations requiring urgent attention
• Maintain HIPAA and client confidentiality at all times.
• Regular and consistent attendance for the assigned work schedule is essential .

Marginal Duties:

• Performs other duties as assigned.