Deputy Clerk

The Village of Jemez Springs is seeking a full-time Deputy Clerk to support the Mayor, Interim Clerk, and consulting Finance Director with daily administration, projects, grant management, and compliance responsibilities under the Open Meetings Act (OMA) and Inspection of Public Records Act (IPRA). This is an entry-level position with full training and paid certifications provided.

The right candidate will learn the full range of municipal clerk and finance duties over time, with the opportunity to grow into the Village Clerk/Finance Director role. We are looking for someone organized, dependable, and eager to take on more responsibility as their skills develop.

Working under the direction of the Mayor, the Deputy Clerk supports the daily operation of the Village while training across the core areas of municipal government. Day-to-day work includes:

• Assisting with Village projects, infrastructure planning, and grant administration.
• Helping the Village stay in compliance with the Open Meetings Act, the Inspection of Public Records Act, and the New Mexico Procurement Code.
• Supporting finance work, including accounts payable and receivable, bank reconciliation, and fund-accounting data entry.
• Assisting with payroll and maintaining personnel files.
• Attending monthly Board of Trustees meetings and helping prepare meeting minutes.
• Maintaining an active Village social media presence and updating the website with community news, events, and public information.
• Assisting with property inventory, vendor documentation, records retention and digitization, and file system organization.

The Village provides on-the-job training and pays for required certifications. With support from the Interim Clerk and Finance Director, the Deputy Clerk will build proficiency in:

• Municipal financial management, including fund accounting, bank reconciliation, and budget preparation.
• Human resources administration, payroll processing, and state and federal reporting.
• Official records management and public-meeting documentation.
• Notary Public and Chief Procurement Officer certifications, obtained within the first year of employment or as soon as the state certification schedule allows.

• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Comfort with computers, email, and basic spreadsheets (training provided on the Village's accounting and records systems).
• Willingness to learn how to interpret and apply state statutes and local regulations.
• Ability to work well as part of a small team.

This is a full-time, non-exempt position of approximately 40 hours per week during regular Village office hours, with occasional evening hours for Board of Trustees meetings.

• $20.00 to $22.00 per hour, depending on experience
• Comprehensive health plan
• Paid holidays
• PERA (Public Employees Retirement Association) pension