Coordinator of Special Grants

West Hills Community College District

Coordinator of Special Grants - OYA & ETPP

Classified Management Range 21
Hiring Range: $79,468 - $89,442 per year
Full Range: $79,468 - $103,688 per year

* This position is contingent upon grant funding, and it has an ending date of 03/30/2028.*

Under the direction of an area administrator, provide coordination and oversight for the implementation and administration of specialized grant projects with emphasis on compliance with grant objectives.

The coordinator provides support for the successful operations of local, state and federal programs, including but not limited to following locally funded programs, federal Hispanic Serving Institutions, Department of Education, Department of Labor and HUD grants, state grants from the Community College Chancellor’s Office, and EDD grant programs. Working with the assigned administrator, the Coordinator of Special Grant Programs communicates with grant partners, which may include local middle and high school districts, various community groups and organizations as well as colleges and universities.

The Coordinator of Special Grant Programs will work to enhance multifaceted services for students and where appropriate the community s position will work with area administrator to ensure compliance with all federal and state program regulations pertaining to the specific grant(s). The Coordinator of Special Grant Programs will be responsible for performance reporting.

• Organize the implementation of projects and outreach efforts. Organize schedule, implement, and evaluate compliance with grant goals and objectives.
• Direct the work of assigned staff.
• Supervise staff such as clerical and program staff, advisors, tutors, and instructional aides.
• Communicate with participating grant partners, such as school districts, business and industry, non-profit organizations, workforce investment board programs, municipalities, and other entities.
• Ensure compliance with regulations for participation in grant-funded activities.
• Act as an educational resource and advocate for first generation and low-income students.
• Compile data and prepare reports required by the college and various funding sources and agencies as directed.
• Assist with completion and submission of reports detailing compliance with grant objectives including but not limited to mid-year and annual performance reports as required by the grant or requested from administration.
• Supervise, implement, and monitor special grant activities.
• Advise students/participants regarding procedures enrollment requires into institutions of higher education, training programs and/or military.
• Make presentations about the program to internal and external consistent groups in order to foster a climate supportive of the programs.
• Supervise and evaluate the performance of assigned staff.
• Under the direction of administration, interpret and apply program regulations.
• Maintain an understanding of current ideas, trends and practices pertaining to Federal Grants which support Hispanic Serving Institutions and Department of Education grants such as the Title V Program, TRIO, CAMP, HEP or the GEAR UP Program, and USDA and Department of Labor programs.
• Participate in local, regional, and national training workshops pertaining to grant management and/or program improvement.
• Work closely with staff in developing and providing professional development activities.
• Coordinate and participate in the hiring of staff.
• Assist faculty and others, where appropriate, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes. In addition, provide leadership for the development of SLOs within their program areas of responsibility.
• Perform other related duties as assigned.

• Group processes and group facilitation strategies.
• Planning and resource allocation processes.
• Strong written and oral communication skills.
• Federal programs and state regulations related to grant funded programs.
• Analytical, organizational, planning, and administrative processes.
• Principles and practices of supervision.
• Current computer software and equipment necessary for the daily operations of the programs.
• Interpersonal skills using tact, patience, and courtesy.
• Implement project objectives and meet targeted grant goals.
• Plan, organize and direct the implementation of grant activities.
• Work with low-income and diverse populations.
• Compile, verify data, and prepare reports.
• Monitor and manage specialize budgets.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Maintain current knowledge of program rules, regulations, requirements, and restrictions.
• Prepare and deliver oral presentations.
• Supervise and direct assigned staff.
• Evaluate staff including educational staff.
• Work independently with little direction.

Position requires hearing,…