Front Desk Coordinator Coatesville, PA

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily front office operations for a fully onsite Contract position in Pennsylvania. This role is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized throughout the day. The successful candidate will serve as a central point of contact, manage incoming calls and guest interactions, and provide dependable support to ensure the office runs smoothly over the course of this up-to-12-week assignment.

Responsibilities:

• Welcome visitors, residents, and vendors in a detail-oriented manner and ensure all arrivals are directed appropriately.

• Manage a multi-line phone system, answer incoming calls promptly, and route messages or inquiries to the correct contacts.

• Coordinate front desk activities to maintain an organized, efficient, and service-focused reception area.

• Provide concierge-style assistance by responding to general questions and helping guests navigate onsite services or appointments.

• Perform administrative support tasks such as preparing basic documents, updating logs, and handling routine correspondence using Microsoft Office.

• Use Excel and other office tools to track information accurately and assist with day-to-day reporting or recordkeeping.

• Monitor front office communications and help maintain smooth information flow between visitors, staff, and internal departments.

• Support additional onsite administrative needs as assigned to help maintain consistent office operations during the contract period.