Administrative Assistant - Cody Middle School

Administrative Assistant
- Cody Middle School

• Date Posted: 6/15/2026
• Location:
  
  Cody Middle School
• Date Available:
  
  07/27/2026

Park County School District 6

Administrative Administrative
- Cody Middle School

Full-Time, Benefited Position - 215 Days
Salary Range: $20.70 - $34.20
This job reports to Middle School Principal

The job of Administrative Assistant
- Middle School Principal is done for the purpose/s of providing secretarial support to school-site personnel; communicating information to staff, students, the public, and other districts; ensuring compliance with financial, legal and administrative requirements; providing information and/or direction as may be requested; and supporting assigned administrative personnel.

• Assists in and/or orients volunteers and new site personnel regarding appropriate school and District practices for the purpose of effectively assimilating new personnel into site operations.
• Compiles data from a wide variety of sources (e.g. payroll, attendance, supply requests, calendar entries, Power School, staff communication, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and activities as assigned (e.g. substitute teachers, meetings, in-service day activities, workshops, ceremonies, dances, luncheons, field trips, supply inventory, Power School, DFI list, lunch fines, material and book fines, money collected for Bus Z-pass , fire drills, etc.) for the purpose of delivering services in conformance to established guidelines.
• Evaluates situations including emergency/disaster (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a wide variety of documents, files and records (e.g. administrative records, office procedures, all forms, student files, etc.) for the purpose of providing up-to-date reference and audit trail.
• Monitors student activities (e.g. office, halls, attendance, etc.) for the purpose of maintaining a safe environment conducive to learning.
• Participates in meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. student and staff information, scheduling, copying, faxing, honor roll, Power School entry, Appetegy messages, etc.) for the purpose of supporting assigned administrator and/or maintaining accurate site information.
• Prepares written materials (e.g. parent and/or student handbooks, school profile reports, memos, letters, payroll timesheets, daily attendance, work orders, Absence Management reports, badges, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. work orders, purchase orders, student files, attendance reports, etc.) for the purpose of disseminating information to appropriate parties and/or maintaining effective and efficient District functioning.
• Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Skills, Knowledge and Abilities

• Operating standard office equipment including using job related software applications; performing standard bookkeeping; preparing and maintaining accurate records; administering first aid and/or prescribed medications; applying job-related codes, regulations and laws; planning and managing projects; promoting activities and/or events; and screening telephone calls.
• Basic math calculations using fractions, percents, and/or ratios; reading technical information; composing a variety of documents; facilitating group discussions; analyzing situations to define issues and draw conclusions; accounting/bookkeeping principles; business telephone etiquette; concepts of grammar and punctuation; safety practices and procedures; age appropriate activities; knowledge of community resources; office equipment and technology; recordkeeping and retention practices.
• Ability to schedule activities, meetings, events; gather, collate, and classify data; use basic job-related equipment; flexibility to work independently and with others; work with diversity; problem solving; adapt to changing work priorities; communicate with diverse groups; maintain confidentiality; meet deadlines; set priorities; work as part of a team; handle interruptions; display…