Office Administrator

Overview

Partners Inland Northwest is a nonprofit organization serving the Inland Northwest. The organization is dedicated to providing essential resources such as food, clothing, and diapers to individuals and families in need. Additionally, Partners Inland Northwest offers utility assistance to low-income residents in the Spokane Valley. Their mission is to support and uplift the community by meeting basic needs and fostering well-being.

Job Title: Office Administrator

Reports To: Director of Development

Status: Full-Time, Non-Exempt

Position Summary:

The Office Manager & Operations Coordinator supports the daily operations of Partners Inland Northwest by ensuring office systems, facilities coordination, administrative processes, and internal logistics run smoothly. This role provides essential administrative and operational support across departments, helping staff remain focused on delivering programs and services to the community.

The ideal candidate is highly organized, dependable, and adaptable, with strong administrative skills and a collaborative approach to supporting a mission-driven organization.

• Manage daily office operations, including purchasing office supplies, postage, and development materials.
• Coordinate mail-related activities such as buying stamps, preparing outgoing mail, and managing regular mail runs.
• Support the donor thank-you processes, including addressing envelopes and mailing acknowledgments as needed.
• Maintain organized digital and physical filing systems.
• Support onboarding new staff by coordinating workspace setup and basic orientation logistics.
• Maintain office signage and assist with branding-related needs within the workspace.
• Ensure the office remains stocked, functional, and is always professional.
• Serve as a point of contact for facilities, utilities, printers, and IT vendors.
• Coordinate with third-party facility management providers as needed.
• Assist with signage installation, maintenance, and updates.
• Witness deposits and support operational financial procedures as requested.

• Provide administrative and on-site support for organizational events as needed.
• Assist with event planning logistics, including supplies, signage, and setup coordination.
• Coordinate tabling schedules and community outreach calendars.
• Support meeting scheduling and internal calendar coordination.
• Provide additional administrative support during high-volume periods or special initiatives.

• Provide administrative and operational support across departments to ensure smooth day-to-day functioning.
• Respond to emerging administrative needs with flexibility and professionalism.

• Minimum of 2 years of experience in office management, administrative coordination, operations, or a related role.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Comfortable coordinating with vendors, service providers, and internal teams.
• Proficiency with basic office technology, shared digital drives and organizational systems, and scheduling tools.
• Experience working in a nonprofit, community-based organization, or small-team environment preferred.

Work is primarily based in an office environment. Some evening or weekend hours may be required for events or special organizational needs.

• 11 paid holidays
• Paid Time Off (PTO): 25 days accrued per year
• Medical Premium Reimbursement:
  Up to $700 per month
• Retirement Plan:
  Up to 3% employer match on Simple IRA contributions