Project Coordinator

WHO WE ARE:

Building Quality. Building Communities. Building Careers.

At Ginno Construction, we believe that our strength lies in our people. Since 1992, we've been delivering exceptional construction projects throughout the Pacific Northwest, earning a reputation for completing high-quality work on time and within budget. Our mission is clear: to provide clients with the best possible solutions for their construction needs.

• Diverse Project Portfolio: From office buildings and education facilities to retail spaces and custom residential homes, we specialize in a wide range of projects, offering our team members varied and enriching experiences.
• Skilled In-House Team: Our dedicated staff includes experienced project managers, superintendents, carpenters, and laborers, enabling us to self-perform key services and maintain high standards of quality and efficiency.
• Commitment to Safety: Safety is at the core of our operations. As participants in the “PARTNERSHIP:
  An OSHA Cooperative Program” since 2007, we proactively address potential hazards and implement the highest safety standards.
• Community Engagement: We are deeply invested in our community, supporting programs that enhance quality of life and empower future generations. Our contributions include partnerships with CASA, Safe Passage, youth sports, local chambers of commerce, and many other organizations.

We are seeking a highly organized and detail-oriented Project Coordinator who can effectively support project planning, execution, and delivery. The ideal candidate is a proactive communicator who thrives in a fast-paced environment and can manage multiple priorities while maintaining a high level of accuracy and professionalism.

The Project Coordinator provides administrative and project support for construction operations, ensuring projects are organized, compliant, and completed efficiently from initiation through closeout. This role serves as a primary point of contact for office communications, supports project documentation and billing processes, coordinates closeout requirements, and assists with marketing and proposal efforts.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Uphold the company’s core values and demonstrate integrity, honesty, and ethical behavior in all interactions and decisions.
• Maintain regular and predictable attendance.
• Arrive at work and meetings on time and prepared.
• Notify appropriate personnel in a timely manner regarding absences or delays.
• Contribute to a positive, respectful, and inclusive workplace culture.
• Collaborate effectively with coworkers, clients, and leadership, fostering open communication and mutual respect.
• Support company initiatives and participate in team building or culture-enhancing activities when appropriate.
• Demonstrate willingness to learn, grow, and adapt to changing business needs, tools, and processes.
• Actively seek opportunities to improve work quality, efficiency, or team processes.
• Follow all safety protocols, policies, and procedures as set by the company and regulatory agencies.
• Take ownership of assigned responsibilities and follow through to completion with minimal supervision.

• Answer and direct incoming phone calls and greet clients, vendors, subcontractors, and visitors.
• Support Project Managers and Operations staff with daily administrative and project coordination tasks.
• Coordinate project closeout activities, including compilation and delivery of Operations & Maintenance (O&M) manuals, warranties, and closeout packages.
• Prepare and submit WH-5 forms and other project-related compliance documents.
• Coordinate and assist with subcontractor billing processes in Procore.
• Follow up with subcontractors and vendors on outstanding Procore compliance items, including insurance, lien waivers, and required contract documentation, to ensure timely completion and compliance following contract execution.
• Maintain accurate project records and ensure documentation is current and properly archived.
• Upload plans,…