Software Procurement Specialist, Part-Time

• Receive, organize, and track software requests from BYU-Pathway employees, departments, and supporting teams
• Maintain an accurate request tracker with request details, assigned owners, priorities, status, key dates, and outcomes
• Help determine routing through IAS vendor management, CES IT purchasing, or other review groups
• Coordinate with requestors and stakeholders to gather information, clarify business needs, and provide status updates
• Serve as a communication point between requestors, project managers, vendor management, purchasing, privacy, security, legal, AI review, and other stakeholders
• Prepare meeting agendas, request summaries, status reports, and follow-up documentation
• Monitor requests through review, approval, and procurement processes
• Track action items, owners, blockers, and due dates to help ensure timely resolution
• Support governance efforts promoting responsible technology adoption, frugal purchasing, and compliance with organizational standards and policies
• Identify process gaps and recommend improvements to standardize software request intake, triage, routing, tracking, and reporting

• Must be authorized to work in the United States without sponsorship
• Must be willing to reside and work in Utah
• Must be able to work on-site at BYU-Pathway Worldwide headquarters in Salt Lake City at least one day per week, typically Wednesdays
• Must reside in Utah or Idaho
• Must be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy
• Ability to track multiple requests, priorities, owners, and deadlines simultaneously
• Clear communication with requestors, project managers, and stakeholder groups
• Ability to document business requirements, decisions, issues, and action items clearly and concisely
• Proficiency in Microsoft 365, spreadsheets, forms, and project management tools such as Wrike
• Ability to follow established workflows and improve developing processes
• Discretion when handling sensitive business, contract, privacy, and security information
• Ability to build productive relationships across technical and non-technical teams
• Understanding of request tracking, prioritization, and project support practices
• Familiarity with software review, approval, procurement, and governance processes
• Basic knowledge of privacy, security, legal, and compliance considerations related to technology adoption
• Understanding of cross-functional collaboration and communication practices
• Experience organizing, tracking, or coordinating multiple tasks, projects, requests, or deadlines
• Experience maintaining trackers, spreadsheets, reports, or status updates
• Experience working effectively in a collaborative team environment
• IT operations, process administration, Wrike, and technology request experience are nice to have

Demonstrates strong organizational and communication skills to effectively manage software requests, track priorities, and coordinate with stakeholders. Proficient in Microsoft 365 and project management tools, with a focus on compliance and process improvement.

• Request Tracking
• Project Management
• Microsoft 365 Proficiency
• Cross-Functional Collaboration
• Process Improvement

• Request Tracking
• Project Support Practices
• Documentation of Business Requirements
• Governance Processes Prioritization
• Process Administration
• Technology Request Experience

• Clear Communication
• Relationship Building
• Collaboration

• Compliance
• Privacy
• Security
• Vendor Management
• IT Operations

• Microsoft 365
• Wrike
• Spreadsheets
• Forms