Administrative Assistant II

Administrative Assistant II

Location:

Cold Lake, AB

Type: 1-year contract

Rate: $30/h

We are seeking a highly organized and proactive Administrative Assistant/Coordinator to support daily operations at a fast‑paced site environment. This is a hands‑on role that requires strong administrative, coordination, and communication skills to ensure smooth day‑to‑day operations. You will act as a key point of contact between field teams, leadership, and vendors while managing a variety of administrative and operational tasks.

• Provide day‑to‑day administrative support to site leadership and operations teams
• Coordinate and schedule meetings, travel, and on‑site activities
• Manage onboarding and offboarding processes for employees and contractors
• Maintain accurate records, reports, and documentation
• Process expense reports, timesheets, and support payroll activities
• Coordinate with vendors and suppliers (ordering materials, office supplies, etc.)
• Support facility and site‑related needs (maintenance requests, coordination, etc.)
• Track and manage inventory of site supplies
• Assist with event coordination (site meetings, team events, etc.)
• Act as the communication hub between teams, ensuring information flows efficiently
• Handle confidential information with discretion and professionalism

• 3+ years of administrative or coordination experience
• Experience in oil & gas, industrial, or site‑based environments is strongly preferred
• Strong organizational skills with the ability to manage multiple priorities
• Experience with vendor coordination, procurement, or purchasing is an asset
• Familiarity with expense reporting, payroll support, or financial administration is an asset
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with systems such as Open Invoice, Maximo, SAP, or similar is considered an asset
• Strong communication and interpersonal skills
• Ability to work independently with minimal supervision