General Office Assistant -E7 - Records Office

General Office Assistant in the Record Office of a Level II correctional facility assists with duties such as research and follow up on pending felony charges, data entry on OMNI, OMS, COMS, MICIJN and LEIN, intake of incoming prisoners, filing, file maintenance, preparation and release of prisoners paroling, discharging, court releases and writs. Sorts, opens, and distributes incoming mail. Word processing duties include but are not limited to: typing reports, release certifications, various legal correspondence, procurements, verification of incarcerations, letters, operating procedures, policy directives, updating emergency contact information, etc.

This position also completes various inspections, monthly reports and is a “Head Counter” for institution mobilizations. The position shadows and serves as the back up to the Department Technicians in the Record Office.

This is a randomly drug and alcohol tested (DART) position.

Educational level typically acquired through completion of high school.

• General Office Assistant 5 – No specific type or amount of experience is required.
• General Office Assistant 6 – One year of administrative support experience.
• General Office Assistant E7 – Two years of administrative support experience, including one year equivalent to the intermediate level. Certain positions may require a criminal history background check.