Executive Personal Assistant

Overview

We are seeking a highly organized, proactive, and energetic Personal Assistant to support a dynamic professional who wears multiple hats as a life coach, Zumba instructor, and Managing Attorney. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is comfortable balancing professional, creative, and personal support tasks. This is a position that requires flexibility and some weekend and afternoon work.

• General executive support — Help prepare meetings and take detailed minutes; report incoming information like phone calls, messages, memos, and emails to an executive; execute other tasks as assigned by executives (e.g., picking up orders, arranging personal appointments). Act as the main point of contact for the high-level executive; order office supplies; organize and monitor the Managing Attorney's emails; handle some social media posts.
• Calendar & Scheduling Management — Maintain and coordinate multiple calendars (professional, fitness, legal, and personal); schedule meetings, classes, court-related commitments, events, and travel; send reminders and manage time-sensitive deadlines.
• Driving & Transportation — Provide reliable transportation to meetings, classes, events, and appointments; assist with errands and logistics as needed.
• Travel Coordination — Arrange and manage travel (flights, hotels, itineraries, packing coordination); accompany on trips when required to provide on-site support.
• Social Media & Brand Building — Assist with planning and executing social media campaigns; help build and maintain a strong social media presence across platforms; coordinate content posting, engagement, and basic analytics tracking; support branding efforts for coaching, fitness, and professional services.
• Administrative & Personal Support — Handle emails, phone calls, and correspondence; assist with event planning, workshops, and fitness classes; anticipate needs and proactively solve problems; maintain confidentiality and professionalism at all times.

• Experience handling confidential information and adhering to strict deadlines
• Must have graduated high school or received an equivalent certificate of completion
• Experience using Microsoft Office
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• Proven experience as a personal assistant, executive assistant, or similar role
• Strong organizational and time-management skills
• Comfortable multitasking and switching between roles and priorities
• Social media savvy (Instagram, Facebook, Tik Tok, Linked In preferred)
• Valid driver’s license and clean driving record
• Willingness to travel and work flexible hours (including occasional evenings/weekends)
• Discretion and professionalism, especially around legal matters

$20 - $22 yearly