Contract Administrator

Must be able to pass pre-employment drug test and criminal background check

CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.S. and internationally. CGL Facility Management, LLC provides comprehensive contract facility maintenance services to commercial clients.

Reporting to the Controller, the Contract Administrator readies and maintains operations and financial business transactions at the operating account level. The role requires analytical, evaluative, and advisory work, a solid understanding of operational workflow procedures, contract compliance, computerized maintenance management systems (CMMS), and basic accounting theory and practice. Additional responsibilities include identifying and resolving issues that arise to facilitate contract compliance and supporting client needs and expectations through value‑added activities.

• Coordinate all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing.
• Compile and analyze all reimbursable work activity for each assigned account to ensure compliance and proper documentation.
• Review and prepare invoices with supporting documentation and submit to client.
• Support the accounting department in reconciliation of journal entries.
• Assist in promoting a customer‑focused culture by example and by coaching field staff.
• Train field personnel on the business administration procedures and CMMS inputs required for each assigned contract.
• Consider the need for new or changed controls and make recommendations as needed.
• Advise senior management of operational issues as appropriate.
• Recommend improvements, adaptations, or revisions in the workflow process, CMMS system, and procedures.
• Review work order reports and metrics for quality control.
• This position requires driving for the Company using either a Company vehicle, at any frequency from Rarely to Constantly; or a Personal or Rental vehicle to conduct Company business more than 50% of the time to perform work duties.

• Bachelor's Degree in business management or accounting, or related field – Required.
• 4 to 6 years of administrative operations support or accounting experience – Required.
• Experience with Maintenance Connection or another CMMS – Preferred.
• Detail oriented and able to work within specified deadlines.
• Ability to identify problems, collect and analyze data, and draw logical conclusions.
• Ability to prioritize, multi‑task, and meet deadlines.
• Analytical and detail‑oriented with strong organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong computer skills, including proficiency in Excel and MS Office.
• Ability to pay close attention to detail and work independently.
• Ability to maintain confidentiality.
• Independent thinker who can be part of a team and demonstrates strong attention to detail, and knowledge of maintenance operations procedures.
• Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.
• Driver's License, Valid and in State – Required.

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors, we believe in the importance of pay equity. Hiring at the top of the range is reserved for exceptionally qualified candidates. We consider internal and external factors as part of every final offer.

We also offer a generous total compensation and benefits package.

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

The Company and its affiliates provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.