Business Services Specialist

• Coordinates the One Health Seminar Speaker Series  
• Coordinates and processes Travel Requests in Workday  
• Book Department Travel Requests using the University-issued Travel Card - University Concur system for Faculty, Staff, Students, and Visitors  
• Manages One Health Seminar, Conference Room, Classroom and Seminar Room Calendars  
• Create Flyers for the One Health Seminar Series, Ph.D. Student Dissertations Defense and for Special Events  
• Coordinates and processes W-9 Requests in Workday  
• Upload and verifies I-9 credentials in Workday  
• Responsible for Onboarding faculty, staff, students and visitors in Workday  
• Processes all visa requests for faculty, staff, students and visitors in Workday and I-Terp.

Works closely with Department Administrators and the International Office on all visa issues  
• Orders food for all Department events  
• Reconciles P-Card and T-Card transactions in Workday and Concur  
• Order supplies for the department  
• Distributes Mail daily  
• Notify faculty, staff and students when a package comes for them and at times, delivers packages to their labs  
• Coordinates with Fed Ex and UPS and other carriers for package pick-ups
• Coordinate with the University Mail Room on department mail inquiries and follow-up  
• Meets and greets visitors daily  
• Acts as Department Receptionist  
• Payroll Coordinator for Workday Transactions  
• Payroll Liaison - Picks up Department Paychecks bi-weekly  
• Deposits Department Ad hoc checks as needed  
• Picks up Specialty Checks as needed  
• Attend Monthly Staff Meetings and other meetings as needed  
• Process I-9 transactions in Workday and verify credentials  
• Creates

Requisition and Purchase Orders in Workday and follows through on the lifecycle of the transaction.  
• Uploads Invoices and Receipts in Workday and Receipts transactions for payment in Workday  
• Coordinates daily work operations. Plans, schedules, and reviews work before submission. Ensure that work meets established standards of quantity or quality.  
• Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.  
• Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.  
• Assists investigators in administering grants and contracts in accordance with university policies and sponsors' requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.

Initiate and submit journals in Workday Initiate and submit Payroll Accounting journals in Workday  
• Coordinates the creation, maintenance, and reconciliation of accounts using an automated database using the BA-4, Workday and Kuali systems.  
• Attend training sessions as needed  
• Acts as Parking Liaison for the Department  
• Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.  
• Process Student Stipend Awards in Workday  
• Process Student Travel Awards in Workday  
• Process Faculty/Staff Awards in Workday  
• Process Faculty Summer Salary in Workday  
• Create and process C1 and C2 Contracts in Workday  
• Coordinates the personnel requirements of the department/division with human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.  
• Oversees department billing for postage, telephone, copier, film processing etc.  
• Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.  
• Works closely with the Chair, Director of Administrative Services, Business Manager, Faculty and support staff.  
• Box Management File System - Upload daily, All Files to the designated Department Shared Box Drive  
• Duties as assigned.
** Preferences**: NA
** Required Application Materials:
** Cover Letter, Resume and Three References
** Salary: $49,582 - $55,000*
* ** Best Consideration Date:*
* ** Posting Close Date:
March 9, 2026*
* ** Open Until Filled: N/A
** The…