Sales Coordinator

Holiday Inn Washington - College Park, 10000 Baltimore Ave, College Park, Maryland, United States of America

Posted Tuesday, August 18, 2026 at 4:00 AM | Expires Saturday, September 26, 2026 at 3:59 AM

At OTH Hotels Resorts, our team is our number one asset. We strive to create a safe, positive, uplifting work environment for all and a culture that ignites a long‑term career passion for hospitality and service. Our shared purpose is to be the Heart of Hospitality in the lives of our team members, guests, owners, partners, and communities.

Property

Sales and Marketing

Property Specific

Non-Exempt

Director of Sales

As Sales Support, you will provide administrative and operational support to the Sales and Catering team to help drive revenue and ensure a seamless client experience. You will assist in managing sales processes, coordinating client communications, preparing proposals and contracts, and maintaining accurate records within sales systems.

You will play a key role in supporting the sales cycle from lead intake through booking and turnover by ensuring timely responses, organized documentation, and strong internal communication. This position requires attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast‑paced environment.

Success in this role is measured through responsiveness, accuracy, team support, and contribution to overall sales efficiency and client satisfaction.

• Advocates the Open Door Policy by assisting the property’s leadership through clear, calm, and direct communication, in accordance with the guidelines established by OTH Hotels Resorts.
• Provides administrative support to the Sales and Catering team, including preparing proposals, contracts, and client correspondence.
• Manages lead intake and distribution, ensuring timely assignment and follow‑up.
• Assists with responding to RFPs and inquiries in a timely and professional manner.
• Maintains accurate records of accounts, activities, and bookings within CRM and sales systems.
• Coordinates site visits, client meetings, and internal team schedules.
• Prepares reports, presentations, and sales materials as needed.
• Supports contract processing, including documentation, signatures, and filing.
• Assists with group and event turnover documentation to ensure smooth transitions to operations teams.
• Perform special projects and other responsibilities as assigned.
• Supports the execution of sales strategies by assisting with prospecting efforts, research, and outreach preparation.
• Helps maintain organized pipelines and ensures all opportunities are properly tracked.
• Coordinates follow‑up communication with clients as directed by the sales team.
• Assists with maintaining account information and contact databases.
• Supports client gifting, welcome amenities, and special arrangements as needed.

• Assists in preparing and sending proposals, ensuring accuracy and alignment with client requirements.
• Supports RFP response processes, including gathering information and formatting responses.
• Ensures all documentation is complete, organized, and stored appropriately.
• Maintains professionalism and consistency in all written communication.

• Assists with contract preparation, revisions, and distribution.
• Tracks contract status, deposits, and important deadlines.
• Ensures proper filing and record‑keeping of all agreements and correspondence.
• Coordinates with accounting or leadership on payment‑related documentation as needed.

• Works closely with Sales, Catering, and Operations teams to support smooth handoff of booked business.
• Assists in preparing turnover documents and internal communication for upcoming groups and events.
• Supports internal meetings, including preparing agendas, notes, and follow‑up items.
• Help ensure all client details are communicated clearly and accurately to operational teams.

• Maintains accurate data entry in CRM systems to support reporting and forecasting.
• Assists with generating weekly and…