Payroll Administrator

About the job:

• Reporting to the Senior Accounting Manager/Payroll Manager, this position administers day-to-day payroll activities, maintains payroll records, coordinates with external payroll providers, and assists with payroll compliance, reporting, and employee inquiries.
• The role works closely with Human Resources, Finance, and third-party vendors to ensure efficient payroll operations and a positive employee experience while supporting the organization's global payroll strategy.

• Reporting to the Senior Accounting Manager/Payroll Manager, this position administers day-to-day payroll activities, maintains payroll records, coordinates with external payroll providers, and assists with payroll compliance, reporting, and employee inquiries.
• The role works closely with Human Resources, Finance, and third-party vendors to ensure efficient payroll operations and a positive employee experience while supporting the organization's global payroll strategy.

• Support end-to-end payroll processing for employees in the United States, Ireland, Singapore, Switzerland, Japan, South Korea, and other jurisdictions as assigned.
• Coordinate payroll inputs and payroll processing activities with external payroll providers, employer-of-record partners, and in-country vendors.
• Prepare and post payroll-related journal entries to the general ledger, including wages, bonuses, commissions, employer taxes, benefit costs, equity compensation, and other payroll-related accruals.
• Reconcile payroll registers to the general ledger on a monthly basis and investigate and resolve any variances in a timely manner.
• Prepare and maintain payroll balance sheet account reconciliations, including accrued payroll, payroll tax liabilities, bonus accruals, vacation accruals, and benefit-related accounts.
• Review and process employee compensation changes, new hires, terminations, bonus payments, commissions, allowances, and other payroll transactions.
• Review payroll funding requirements and assist with payroll cash reconciliation activities.
• Reconcile payroll tax filings, benefit invoices, retirement plan contributions, and other payroll-related vendor payments to accounting records.
• Validate payroll reports and audit payroll data for accuracy prior to payroll approval and release.
• Assist with payroll reconciliations and resolve payroll discrepancies in a timely manner.
• Maintain payroll records, employee earnings histories, tax information, and supporting documentation.
• Review employee holiday and vacation time and follow up as needed to maintain accurate vacation balances.
• Support year-end payroll activities, including tax reporting, annual reconciliations, bonus process, and employee tax forms.

• Support month-end, quarter-end, and year-end close processes by providing payroll reports, reconciliations, and supporting schedules.
• Ensure payroll processes comply with applicable federal, state, and international payroll regulations and statutory requirements.
• Assist with payroll audits and provide documentation to internal and external auditors.
• Prepare payroll reports, reconciliations, and analyses for Human Resources, Finance, and management.
• Monitor payroll deadlines and regulatory changes affecting payroll administration.
• Maintain compliance with internal controls, privacy requirements, and data security standards.

• Coordinate payroll-related benefit deductions and ensure accurate integration of benefits data into payroll systems.
• Assist employees with payroll-related inquiries regarding pay, deductions, tax withholding, direct deposits, and statutory payments.
• Support benefit enrollment and payroll deduction updates during open enrollment and qualifying life events.
• Work with benefit providers and payroll vendors to resolve payroll and benefits discrepancies.

• Maintain relationships with payroll service providers and assist with issue resolution and service delivery monitoring.
• Support payroll system updates, testing, implementations, and process improvements.
• Assist with maintaining employee data integrity between HRIS, payroll, timekeeping, and benefits platforms.
• Participate in continuous improvement initiatives to enhance payroll efficiency, accuracy, and employee service levels.

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.
• CPP (Certified Payroll Professional), CEBS, GBA, CBP, or similar professional certification preferred.
• Minimum 3 years of progressively responsible payroll experience.
• Minimum 3 years of experience managing multi-state U.S. payroll.
• Experience administering international payrolls in Europe and Asia-Pacific jurisdictions preferred.
• Experience working with PEOs, leased employees, employer-of-record arrangements, and independent contractor payment processes preferred.
• Experience supporting…