Accounting Associate

The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, scholarships, alumni engagement programs, and support of students and former students, we create meaningful opportunities for Aggies to stay connected and strengthen the Texas A&M community.

Our newest colleague will join a highly motivated team dedicated to advancing this mission through accurate financial stewardship and operational excellence. The Accounting Associate plays a vital role in supporting the financial operations of The Association by ensuring transactions are processed accurately, records are maintained with integrity, and internal customers receive exceptional service. The ideal candidate will demonstrate a strong attention to detail, accountability, initiative, and a commitment to continuous improvement while serving as a professional ambassador for The Association and Texas A&M University.

We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive impact to current and former students, faculty, and friends of Texas A&M University. Whether supporting financial operations, alumni engagement, fundraising initiatives, or organizational programs, every team member contributes to the success of our mission.

All full-time employees are eligible for generous, 100% Association-funded benefits including health insurance, dental insurance, vision insurance, life insurance equal to annual income, savings plan with six-year vesting, long-term disability insurance, and exceptional holiday and paid time off schedules. The Association of Former Students is a designated nonprofit employer for the Public Service Loan Forgiveness student loan program. Employees may also enhance their benefits through additional self-paid coverage options to meet their individual and family needs.

Your efforts will directly support the financial integrity of The Association and help ensure resources are available to further our mission for generations of Aggies. Through accurate transaction processing, recordkeeping, customer support, and continuous process improvement, you will play a key role in helping The Association engage and inspire the Aggie Network while maintaining the highest standards of financial stewardship.

• Maintain a high standard of professionalism, confidentiality, customer service, and integrity.
• Process and support accounting transactions and financial activities with accuracy and attention to detail.
• Support accounts payable, cash management, revenue processing, and accounting operations.
• Maintain accounting records and documentation in accordance with organizational policies and procedures.
• Monitor workflows, accounting queues, and communication channels to ensure timely processing and resolution of items.
• Perform accounting duties in compliance with internal controls, approval requirements, and established procedures.
• Support accounting technology initiatives, automation efforts, and process improvements.
• Identify discrepancies, exceptions, and control concerns and assist in resolving issues.
• Collaborate with teammates to ensure continuity, accuracy, and timely completion of accounting processes.
• Participate in organizational activities and support Association-wide initiatives.

• Review, route for approval, and process business transactions and supporting documentation with accounting and financial impacts, including payable expenses, cash deposits, billing, cash receipts, business credit card activity, journal entries, and related transactions.
• Support the accounts payable and disbursement cycle through document review, payment preparation, vendor maintenance, tax documentation, and annual reporting requirements.
• Verify transactions for accuracy, adequate supporting documentation, and proper authorization before posting to accounting systems.
• Assist with billing activities, revenue processing, collections support, and responses to routine customer inquiries.
• Receive and safeguard checks and cash, maintain custody records, and prepare timely deposits in accordance with established controls.
• Review bank activity, transaction reports, control logs, and supporting records for accuracy, completeness, and proper authorization.
• Prepare recurring journal entries, schedules, inventory…