Receptionist, Office

Overview

Job Title
:
Receptionist, Central Office

Report To
:
Director of Communications

Wage Status
:
Non-Exempt

Department/Campus
:
Central Office Communication

Pay Grade
:
Paraprofessional - PG 4

Word Days
: 240

Primary Purpose
:

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Education/Certification
:

High school diploma or GED

• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to speak, read, and understands English
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance

One years of clerical experience in an office setting

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Ensure all visitors follow District Visitor Protocol when entering the building.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties, including sorting internal and external mail deliveries.

• Provide clerical assistance for Central Office departments.
• Gather and disseminate conference room set up information for Central Office departments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
• Report to work in a timely manner according to assigned schedule.
• Lock/unlock building and turn on/off office equipment on a daily basis.
• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip or speaking badly about the district and district personnel.

None

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

CSISD does not discriminate against any employee or applicant because of race, color, religion, gender, age, national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.