Executive Assistant

Every Tuesday night, something remarkable happens in an arena on the campus of the largest university in America. Thousands of college students gather to hear the Gospel. It’s been happening for nearly four decades – and it’s a miracle every time.

Our vision is simple and bold: any and every student taking their first or next step with Jesus .

Reaching 80,000 students at Texas A&M is an audacious undertaking. But this is the mission God has entrusted to Breakaway – and we’re all in.

THE OPPORTUNITY

Breakaway is in a season of growth, momentum, and spiritual responsibility. As the ministry grows, the complexity behind the scenes grows with it.

We are looking for a highly capable Executive Assistant whose primary calling is to bring order, clarity, and reliability to the life and leadership of the Executive Director so our Gospel work can move forward unhindered.

This role is primarily administrative. It is for someone who loves building systems, managing details, anticipating needs, and taking responsibility for making life work smoothly – especially for someone else.

If you’re the kind of person who sees chaos and instinctively starts organizing it…

If you don’t need to be told what to do or how to do it…

If faithfulness, discretion, and follow-through are your quiet superpowers…

This role may be for you.

THE ROLE (CLEAR AND HONEST)

The Executive Assistant is responsible for organizing, managing, and sustaining the Executive Director’s professional and ministry life – and, at times, helping bring order to life logistics as well.

This role exists to:

• Design and run administrative systems
• Anticipate needs before they surface
• Protect time, focus, and energy
• Ensure nothing important slips through the cracks

You are not waiting for instructions—you are setting the table, building the systems, and telling the Executive Director, “Here’s how this should work.”

WHAT YOU’LL OWN

You will take full ownership of organizing and managing:

EXECUTIVE DIRECTOR RESPONSIBILITIES

• Master calendar management (Breakaway, travel, guest speaking, writing, teaching)
• Scheduling and planning for sermon prep, message rhythms, and other writing projects
• Travel logistics for speaking engagements inside and outside Breakaway
• Email triage and communication on behalf of the Executive Director
• Task tracking, project management, prioritization, and follow-through

MINISTRY AND OPERATIONAL SUPPORT

• Tuesday night preparation and execution support
• Event planning logistics for key ministry and fundraising events
• Discipling and developing volunteers connected to admin support

SYSTEMS AND SANITY

• Designing systems that actually work—and maintaining them
• Bringing order to complexity
• Noticing gaps before they become fires
• Creating dependable rhythms that reduce chaos for everyone

HOW YOU’LL LEAD (EVEN THOUGH THIS IS ADMIN)

This role leads through competence, trust, and consistency.

You will:

• Set clear systems and expectations
• Follow through relentlessly
• Communicate clearly and calmly
• Carry culture, tone, and discretion
• Lead student volunteers without burning them out

This is not a spotlight role.

It is a load-bearing role.

WHO THIS ROLE IS FOR

This role could be a strong fit for someone in one of these lanes:

• A high-capacity young admin: Right out of college (or close), deeply aligned with Breakaway’s culture, with natural organizational instincts and a hunger to grow.
• A future pastor or ministry leader: Someone with pastoral aspirations who wants to learn by proximity—but who already has real administrative skill and humility.
• A seasoned executive assistant: Someone experienced, confident, and quietly formidable—who brings order, initiative, and assassin-level reliability.

Different backgrounds and trajectories. Same core traits.

• Genuinely enjoy administrative work
• See details others miss
• Take initiative without needing permission
• Anticipate needs and offer solutions, not just observations
• Are deeply trustworthy and discreet
• Care about prayer, spiritual formation, and the Gospel
• Find joy in serving faithfully rather than being seen
• Already love A&M (or are willing to learn quickly)
• Have previous experience as an executive or personal assistant
• See administration as a calling, not a consolation prize

WHY THIS ROLE MATTERS

Because leadership capacity is finite.

Because someone has to make the invisible work visible.

This role exists to quietly hold the whole thing together – so a generation can hear about Jesus.

HOW TO APPLY

Please email the following to director:

• Your resume
• A short video (3 minutes or less) sharing about:
• Your walk with Jesus
• Your administrative experience or instincts
• Why this role at Breakaway excites you

We’re not looking for polish.

We’re looking for faithful, capable, and called.