Program Coordinator

Position: Program Coordinator I
Job Title

Program Coordinator I

Agency

Texas A&M University

Department

Mba Program Office

Proposed Minimum Salary

$4,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The MBA Program Office at Mays Business School is looking for a proactive, detail‑driven Program Coordinator who thrives in a dynamic academic environment focused around supporting student success. In this role you'll be part of the operational heartbeat of the MS Business Program, where you'll coordinate logistics, deliver responsive student services, and partner closely with the Associate Program Director to keep everything running smoothly.

You'll also play a key role in recruiting and admissions, helping prospective students navigate their educational journey and contributing to the program's enrollment and retention goals. If you enjoy balancing people‑focused service with organized, behind‑the‑scenes coordination, we encourage you to apply!

What You Need To Know

Salary: $48,000 - $55,000/annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume

Other Requirements and Factors:

* Very occasional evening and weekend work is required to support recruiting events and class related activities.

* Requires office based work with extended periods at a computer and standing or moving during events; occasional setup and breakdown of materials and supplies for program and recruiting events. Ability to move tables and chairs for event set up and lift boxes up to 35 lbs.

Essential Duties/Tasks

Program Operations and Student Services

* Assists with the coordination and management of MS Business Program processes, materials, and student services.

* With direction, manages all MS Business events including corporate visits, recruiting sessions, program events, orientation, and graduation including sourcing, contracting, and scheduling vendors.

* Coordinates the one‑year calendar for classes and co‑curricular content by drafting timelines, tracking deadlines, and preparing materials for registration, payments, degree plans, graduation, and other program activities, for review by the Associate Program Director.

* Assists with and executes day‑to‑day logistics for classes and events, including room requests, catering requests, materials distribution, LMS content loading, and communication of schedules and expectations to students, staff, faculty, and other stakeholders.

* Serves as a front‑line contact for inquiries, responding to routine questions and escalating complex issues to the Associate Program Director as appropriate.

Academic and Enrollment Processes

* Prepares and processes routine student registration actions (adds/drops, Q‑drops, withdrawals, and grade changes) in coordination with the Associate Program Director and in accordance with university policies and deadlines.

* Maintains student records, tracks key milestones (degree plans, forms, approvals), and assists with monitoring academic progress and probation communications by drafting notices and maintaining tracking logs.

* Assists with building and maintaining online program sites and learning management system areas for students and faculty, including uploading materials, updating information, and monitoring access.

Recruiting and Admissions Support

* Coordinates logistics for MS Business recruiting events (on‑campus, virtual, and limited off‑campus), including scheduling, room/venue requests, event set‑up, materials, and follow‑up communications.

* Supports prospect and applicant communication by sending standard emails, responding to routine inquiries, and scheduling appointments and interviews.

* Maintains prospect and application tracking tools or databases, runs basic reports, and prepares application files and summaries for review by the Associate Program Director and admissions committees.

* Assists with onboarding and orientation logistics for admitted students, including checklists, schedules, communications, and event coordination.

Budget, Purchasing, and Administration

* Processes routine purchases and reimbursements in accordance with…