Administrative Coordinator II

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Administrative Coordinator II

Texas A&M University

Residence Life And Housing

$3,937.50 monthly

College Station, Texas

Staff

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 60+ full-time staff and over 400 total staff members. We offer a fast paced, student centric and academically focused environment where each staff member has the opportunity to make a difference in the lives of residential students.  to learn more about our department and work.

The Administrative Coordinator II would report to a Coordinator of Residence Life or Assistant Director, and would be responsible for the administrative support of the respective Area Office and 24 Hour Service Desk Operation in a given area. The position is responsible for managing area office & desk operations, including the direct supervision of 15-20 Student Coordinators, 4-6 Area Office Student Assistants, and provides coordination and administrative support to 2 Coordinators of Residence Life, as well as indirect administrative support to up to 5 Community Directors & up to 8 Graduate Hall Directors.

Salary:
Starts at $47,250/annually (commensurate based on hire’s education and experience).

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Other:
Requires occasional work in the evenings and/or over the weekend.

Administrative Support

• Manages daily operations and logistics of the Area Office and 24-Hour Desk, including inventory, maintenance, ordering supplies, and troubleshooting with vendors. Prepares and updates presentations, communication materials, agendas, and compiles meeting data. Coordinates hiring, rosters, and communicates with faculty/staff involved in living-learning communities, and initiates meetings, events, and activities for professional staff. Supports summer operations, conference logistics, manages event resources, and may require occasional evening or weekend work;
  
  collaborates across departments for clean, safe, and efficient operations, submitting work orders as needed.

Supervision

• Recruits, hires, trains, supervises, and evaluates Area Office Desk and 24-Hour Desk student staff, and supports recruitment and onboarding for Resident Advisors, Community Directors, and Graduate Hall Directors. Approves timesheets via Workday, updates and ensures staff review/sign position descriptions annually, and tracks completion of university-required trainings. Manages desk coverage, filling in at the 24-Hour Desk when shifts are uncovered, and coordinates closely with the HR Liaison to keep position descriptions current.

Communication

• Responds to non-routine information requests and acts as a resource for office, University guests, students, and families. Develops, evaluates, and monitors office procedures to improve efficiency and ensure confidentiality of mail and correspondence. Serves as liaison with hall staff, departmental staff, and various agencies regarding space and facility needs, distributes information to residence halls, and collaborates to handle complaints and emergencies.
  
  Oversees staff who greet visitors, answer phones, screen calls, take messages, schedule appointments, and coordinate meetings.

Safety and Security

• Serves as access manager, coordinating…