Clerk, Special Education

Job Title: Clerk, Special Education

Reports to :
Assistant Director of Special Services

Wage Status:
Non-Exempt

Department/Campus:
Special Services

Pay Grade: Paraprofessional - PG 3

Work Days: 197

Primary Purpose:

Ensure efficient operation of Special Services administrative offices and provide clerical services for special education assessment staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to work well with peers
• Ability to communicate effectively
• Proficient knowledge MS Word software, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:

At least one year of clerical support experience

Essential Job Functions:

• Provide clerical assistance to Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure that required documentation associated with student IEPs is distributed as required
• Assist with scheduling of ARD meetings, including contacting parents and required staff
• Assist with preparation of materials for mailing/emailing
• Assist in ensuring original records are provided to the special services office in a timely manner
• Utilize online system to enter data necessary for processing referrals to special education, preparing for ARD meetings and coordinate with staff
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Prepare written correspondence forms, schedules, or reports as requested
• Prepare meeting agendas and communication as requested
• Ensure work is correct, neat, and completed in a reasonable time, and meets, required deadlines.
• Greets visitors; responds to questions, provides information, documents, and instructions or directs visitor to appropriate party
• Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor
• Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication
• Attends meetings as required and provide clerical support
• Opens sorts and distributes incoming mail and processes outgoing mail as needed
• Copies, distributes and files paperwork such as records or general correspondence
• Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment
• Prepares correspondence, memos, forms and reports using electronic applications software if assigned, depending on assignment

Expectations:

• Maintain confidentiality of student information
• Accuracy - work is neat and correct and completes all work assigned.
• Personal attributes - neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time
• Professional Behavior - maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work
• Student Relations - shows respect to students, shows concern and encouragement for students and has positive attitude when working with students
• General Attributes - demonstrates ability to remain calm and withstand pressure
• Public Relations - Interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school
• Report to work in a timely manner according to assigned schedule
• Travel within the district to assigned locations
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibility:

None

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an…