Office Coordinator : College Station

Office Coordinator

RNL Homes is a proud local home builder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision: “Do every single ordinary thing in an extraordinary manner.”

We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry‑leading standards. Guided by our core values—integrity, client‑focused commitment, and continuous improvement—we aim to inspire positive change within our company and the local community. We’d be thrilled to have you join our team!

Job Description:

We are seeking a highly skilled, energetic, and detail‑driven Office Coordinator to be the central hub of our fast‑paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions‑focused attitude.

The ideal candidate will excel at managing diverse responsibilities, from maintaining a professional and welcoming office environment to expertly coordinating closings and assisting with bookkeeping and HR initiatives. This role encompasses a multitude of responsibilities across office operations, executive support, closings, and administrative functions to ensure the organization runs smoothly.

Along with your resume, please submit a cover letter. We’d love to hear more about your unique experiences and what makes you the right fit for our team.

Responsibilities

• Maintain a professional, welcoming, and well‑organized office environment, ensuring all spaces are clean, stocked, and presentable.
• Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.
• Coordinate office supplies, repairs, and maintenance, and handle insurance‑related payments.
• Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.
• Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.
• Lead end‑to‑end closing coordination by managing contracts and buyer communications, scheduling required surveys/appraisals/warranty and Guild Quality surveys, ensuring lender/title and VA/FHA documentation is accurate, reviewing disclosures for approval, and maintaining complete executed records.
• Assist with lot acquisition and lot closing processes, including coordinating documentation, tracking deadlines, and supporting communication with developers, title companies, and internal teams.
• Prepare and distribute weekly progress and closing reports.
• Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.
• Coordinate employee engagement and HR support activities, including managing company birthdays and work anniversaries, maintaining celebration calendars, and helping foster a positive workplace culture.
• Perform a variety of other Executive Assistant duties.

Qualifications

• Proven experience in office management, administration, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Detail‑oriented with strong follow‑up and problem‑solving abilities.
• Proficient in Microsoft Office Suite, Google Workspace, or similar tools.
• Experience in the real estate or construction industry is a plus, but not required.

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance