Administrative Assistant, Principal HS

Administrative Assistant, Principal HS

College Station ISD - College Station, Texas

Job : 5783882

Final date to receive applications: Jul 31, 2026 11:59 PM (Central Standard Time)

Posted: Jun 16, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $17.50 to $21.31 per hour

Job Title: Administrative Assistant, Principal HS

Reports to: Principal

Dept/Campus: Assigned Campus

Pay Grade: Paraprofessional - PG 5

Wage Status: Non-Exempt

Days: 240

Primary

Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Experience: Two years of secretarial experience

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain a school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Monitor the work of campus secretaries and clerical aides.

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Regular district-wide travel to multiple work locations as assigned.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate.

The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple,…