Administrative Coordinator II - Office Registrar; Curricular Services

Position: Administrative Coordinator II - Office of the Registrar (Curricular Services)
Job Title

Administrative Coordinator II - Office of the Registrar (Curricular Services)

Agency

Texas A&M University

Department

Office Of Registrar

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Administrative Coordinator II position works under general supervision and coordinates administrative support for the university's course inventory. Serves as the administrative contact for course submissions using the Curricular Approval Request System (CARS) and provides support to users of the system. The position provides a thorough review and examination of course proposals submitted through CARS for approval and exercises discretion and independent judgment.

This position monitors and responds to emails in the group email accounts.

What You Need to Know

Salary Range: $50,000

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Other Requirements and Factors:

* Must be able to work occasional weekends and evenings, including participation in university commencement ceremonies.

Qualifications

Required

Education and Experience

* Bachelor's degree or equivalent combination of education and experience.

* Three years of experience in office administration.

Required Special Knowledge, Skills, and Abilities

* Knowledge of word processing, spreadsheet, database, and presentation applications.

* Knowledge of content management systems, student information systems, and standard software applications.

* Ability to work in a collaborative team environment.

* Proofreading, editing, and researching skills. Interpersonal, planning and organizational skills.

* Ability to understand, follow, and give verbal and written instructions.

* Attention to detail and accuracy.

* Ability to work independently and exercise discretion and judgment while performing job duties.

* Ability to comfortably interact with various staff at all levels.

* Standard office procedures/protocol.

* Ability to multi-task and work cooperatively with others.

Preferred Qualifications

* More than three years of experience in office administration.

* One year of professional experience in a higher education setting.

* Professional experience in the Registrar's Office.

* Experience with Microsoft Word, Excel, Outlook and Adobe Acrobat Professional.

* Experience with student information system (Banner).

* Familiarity with Texas A&M academic procedures, policies, and rules. Knowledge and understanding of FERPA.

* Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules and policies.

* Thorough knowledge of content management systems (Course Leaf, Confluence).

* Knowledge of UC4 reporting tool.

* Training presentation and delivery skills.

* Customer service skills.

* Ability to work in a high stress environment.

Responsibilities

Course Proposal Review

* Directs and provides a thorough analysis and examination of course proposals and their attached syllabi as submitted through the Curricular Approval Request System (CARS) for compliance and adherence to university policies, including minimum syllabus requirements and student rules.

* Directly communicates with and provides recommendations/feedback to advisors, faculty and administrators to resolve discrepancies or errors found in course submissions.

* Identifies potential issues and escalates high level issues to leadership.

* Exercises discretion and independent judgment in the review process.

* Identifies opportunities for improvement and develops procedures to streamline the course review process.

Course Inventory

* Assists with the maintenance, analysis and verification of accuracy of course inventory records in the student information system (Banner), Curricular Approval Request System (CARS) and catalogs.

* Utilizes the daily course data files to generate ad-hoc reports from the student information system and to verify accuracy of data in CARS.

* Generates courses not-taught report and works with…