Executive Assistant II

Job Title:

Executive Assistant II

Agency:
Texas A&M University System

Location:

College Station, Texas

Job Type: Staff

Job Description

Summary:

The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high‑level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

• Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
• Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long‑range planning and scheduling activities. Provides expert advice to Management.
• Formulate, interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on‑site support.
• Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
• Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
• Analyzes requirements for projects or initiatives.

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Four years of related experience.

• Knowledge of word processing, spreadsheet, and presentation applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

This is a security‑sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at the Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.