Administrative Coordinator

Administrative Coordinator I

Agency:
Texas A&M University

Department:
Office Of Registrar

Proposed Minimum Salary: $3,750.00 monthly

Job Location:

College Station, Texas

Job Type: Staff

Job Description:

The Office of the Registrar is seeking an Administrative Coordinator I who will support the accurate and timely reporting of student enrollment and degree information to the National Student Clearinghouse and the National Student Loan Data System.

We are looking for someone who is highly dependable and skilled at working in a deadline-driven environment where accuracy is essential. The ideal candidate will be a responsible, communicative professional who takes clear ownership of their work, maintains strong attention to detail, and balances precision with overall departmental priorities. The successful applicant will demonstrate confidence in navigating data systems, resolving discrepancies, interpreting federal reporting requirements, and communicating professionally with internal and external partners.

If you excel at maintaining accuracy under pressure, enjoy contributing to efficient and compliant operations, and take pride in supporting students through behind-the-scenes work that truly matters, we invite you to apply for this position.

Salary Range: $45,000 - $49,500/annually (based on selected hire's qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Other Requirements and Factors:

• This position may require work beyond normal office hours and/or work on weekends.
• Must be able to arrive to work on time and regularly.
• Must be punctual, dependable and able to work independently.
• Must be able to work occasional weekends and evenings, including participation in university commencement ceremonies.

Essential Duties/Tasks:

• Processes Enrollment and Degree Files
• Provides support for administrative operations to ensure accurate student records are reported within the appropriate timeframe to the National Student Clearinghouse (NSC) for verification of enrollment and degree. Includes all branch campuses and teaching locations affiliated with Texas A&M University.
• Responds in a timely manner to NSC error reports, which are received on a schedule of every 28 days or less, and discrepancy notices by updating the student record within the NSC database and within the university student information management system (Compass).
• Monitors reporting of current students who are receiving or have ever received federal financial aid to the National Student Loan Data System (NSLDS) to ensure accurate and timely reporting in compliance with U.S. Department of Education regulations.
• Ensures corrections made with NSC are received and reflect accurately in the NSLDS database.
• Processes manual updates to the NSLDS database when appropriate.
• Responds to Enrollment and Degree Verification Requests
• Researches and responds to enrollment and degree verification requests where information within the NSC database is not available or accurate.
• Enters or corrects this information within the NSC database.
• Responds to third party requestor emails when confirmation of NSC information is sought.
• Adheres to FERPA and considers other privacy issues when responding.
• Processes Professional Program Student Leave of Absences (LOAs) / Withdrawals (WDs)
• Processes leave of absence/withdrawal requests for professional programs in Dentistry, Law, Medicine, Pharmacy, and Veterinary Medicine.
• Ensures all necessary information is included for complete and accurate update of the student record.
• Verifies approval from individuals with proper authority.
• Communicates with professional program contacts to resolve discrepancies in information provided.
• Ensures other constituents are notified when records have been updated so related updates by other involved offices can be made in a timely manner.
• Monitors NSC and NSLDS to ensure accurate reporting of processed LOAs and WDs as needed.
• Reviews, Updates, and Maintains Processes
• Stays abreast of proposed and new federal legislation as it pertains to enrollment reporting requirements.
• Assists in the development and updating of processes in accordance with federal legislation and in cooperation with Texas A&M University Scholarships & Financial Aid office.
• Assists with the development and maintenance of written policies and procedures.
• Assists with the development and testing of automated processes within the student information management system that facilitate accurate reporting.
• Ensures adherence to department policies and procedures.
• Interprets, researches, and responds to inquiries about rules, regulations, policies, and procedures.
• Coordinates the retention and maintenance of office references and resource materials.
• General Duties
• Develops and maintains professional relationships with NSC and NSLDS representatives, individuals within the Scholarships & Financial Aid office, contacts within TAMU professional programs, and all other internal and external parties concerned with enrollment reporting of Texas A&M…