Program Specialist

Job Title

Program Specialist I

Texas A&M Engineering

Turbo machinery Laboratory

College Station, Texas

Staff

The Program Specialist I provides general office support for the Program Manager, including preparing, formatting, and sending correspondence, assembling and distributing materials, and assisting with symposia program, registration, and budget tasks. The role also reviews document accuracy, maintains electronic and hard‑copy files, answers phones, operates standard office equipment, and performs other duties as assigned.

• Handle online registrations, database entry, and all delegate registration correspondence, acting as the Symposia Registration Counter Coordinator with the Program Specialist and Program Manager.
• Assist with pre‑, during‑, and post‑symposia tasks such as packing/unpacking supplies, counter set‑up and take‑down, registration coordination, and other preparatory duties.
• Support the Program Manager with budget and spending records for laboratory support, research, and symposium accounts, and assist with monthly/year‑end accounts and expenditure balancing.
• Coordinate administrative support functions, supervise, train, and evaluate student workers.
• Serve as unit records management coordinator and liaison between functional areas and outside units, recommending and assisting with implementation and auditing of unit procedures.
• Support program and advisory committee coordination and correspondence, edit and maintain symposia program software (Aventri), create meeting documents, audit files for distribution, create and send plaques for authors, handle author correspondence, and collect proceedings.
• Perform similar duties in support of the Center’s activities beyond the main symposia throughout the calendar year.
• Complete other duties as assigned.

• Bachelor's degree or equivalent combination of education and experience.

• Event planning and customer service experience.
• Proficiency with Microsoft Office Suite.

• Strong interpersonal and communication skills.
• Effective organization and ability to meet deadlines.
• Willingness to travel to symposia annually or as needed, with potential for increased frequency.

The Turbo machinery Laboratory (Turbo Lab) conducts fundamental and applied research in Rotor dynamics and Mechanical Systems, Thermal Fluids and Combustion, and Computational and Modeling Design. The lab’s Turbo machinery and Pump Symposia (TPS) are held annually in Houston, Texas, and the Asia Turbo machinery and Pump Symposium (ATPS) biennially in Kuala Lumpur, Malaysia.

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long‑Term Disability insurance options.
• Teachers Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional voluntary retirement programs: 403(b) and 457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through Linked In Learning and professional development opportunities.
• Tuition assistance available at (Use the "Apply for this Job" box below)..html
• Wellness program with release time for work/life balance.

Equal Opportunity/Veterans/Disability Employer.