Project Specialist

Project Specialist I

Texas A&M Agri Life Research

Horticultural Sciences Proposed Minimum Salary $4,277.16 monthly

Job Location:

College Station, Texas

Job Type: Staff

Job Description

Texas A&M Agri Life is comprised of the following Texas A&M University System members:

• Texas A&M Agri Life Extension Service
• Texas A&M Agri Life Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation's largest most comprehensive agriculture program, Texas A&M Agri Life brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M Agri Life is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Position Information

Project Management Responsibilities:

• Assist in planning and conducting outreach programs including workshops, conferences, and symposia, particularly regarding programmatic activities of the Plants, Nature, and Health Initiative (PNHI). Develop informational and promotional materials, as well as managing correspondence with speakers, facilities representatives, and vendors.
• Download and generate descriptive statistics of data from selected government databases and other health and green industry-related websites; develop pivot tables in Excel spreadsheets for data analysis; aid in the preparation of industry trends reports, infographics, and PowerPoint presentations, and manage an online dashboard of economic and health-related metrics for decision-making by industry clientele.
• Develop surveys in Qualtrics (or similar programs) and manage the data debugging process, generate exportable data files for analysis, and assist in report generation.
• Assist in video editing and uploading of videos to You Tube and Vimeo related to programmatic efforts of the Plants, Nature, and Health Initiative. Use selected Artificial Intelligence tools for drafting language for reports, grants, and correspondence, as well as other applicable tasks.
• Work with college audio-visual and marketing staff to develop, maintain, and revise/update websites as needed or as templates are updated. Conduct routine checks of website performance and maintain records of website usage. Develop and post news of research and outreach projects and accomplishments on social media platforms for the chair and department. Develop a website for the new Plants, Nature, and Health Initiative, as well a plan for maintaining the site.
• Set up, attend, record, and monitor online meetings with internal TAMU and agency faculty via Teams and/or Zoom software. Utilize online calendaring tools (e.g., Doodle, Calendly, etc.) to set up meetings internally and with external constituents. Record meetings and use AI transcripts to develop notes for follow-up and action plans.
• Develop, edit, and distribute an informational e-newsletter for advisory committee members, internal faculty and staff that are part of the PNHI, as well as external clientele. This correspondence includes materials such as recent publications, department and initiative updates, website performance metrics, and other related news as appropriate, as well as using these data and other resources to populate the newsletter.

Administrative Responsibilities:

• Report to the project/program administrators and regularly exercise discretion and independent judgment in providing administrative support to the program.
• Act as liaison between the chair holder and advisory committee, department head and business office personnel, the PNHI steering committee, and any other constituency groups regarding PNHI and Chair programmatic activities and assist in resolving complex, sensitive and/or confidential administrative matters. Respond to routine information requests vis mail, phone, or other electronic means.
• Make administrative and logistical arrangements for Chair and PNHI-related meetings including Zoom or Teams arrangements, hotel blocks and reservations, meeting area(s), meals, and parking, creating itineraries, agenda, activity and financial reports and handouts, presentations, and other communication materials.
• Make administrative and logistical arrangements for the distinguished lecturers and/or seminar speakers including travel and hotel for guest speakers, location of lecture, and distributions of lecture announcement to faculty, students, staff, industry leaders, and publication editors, and preparing documents for reimbursements to guest speakers.
• Other support activities as required.

Required Qualifications:

• Bachelor's Degree. An equivalent combination of education and experience may be considered.

Preferred Qualifications:

• Experience in public health and/or plant/nature benefits.
• Experience in project management.

Required Knowledge, Skills, and Abilities:

• Strong project management skills.
• Strong interpersonal and…