Administrative Coordinator

Administrative Coordinator I

The Administrative Coordinator I will help to manage and provide support to the Biology Department front office. The selected candidate will work to provide problem resolution to department members and will assist in the planning of departmental events or meetings.

Opportunities to Contribute:

• Ensure achievement of front office department goals.
• Assist with supervision and training of student workers.
• Develop, organize, implement, and oversee departmental front office activities, programs, policies, and procedures including and related to department vehicles, shipping, campus mail, and problem solving.
• Coordinate departmental vehicle (s) maintenance pickup/drop off.
• Facilitate shipping for the department which can include taking special packages to off campus places such as Fed Ex drop off location.
• Review, recommend, and implement policy changes and initiate process changes in front office policies.
• May consult on policy changes with other areas in department.
• Investigate complaints and assist in problem resolution in front office and other areas of the department.
• Provide input for budget needs of front office when needed.
• Support front office staff with tasks and projects as needed.
• Help to coordinate supplies for events at the department level.
• Assist faculty and administrative staff with questions and problem resolution.
• Scan and edit documents into an electronic format for use by faculty and staff.
• Assist professors and administrative staff with hardware questions and problems.
• Coordinate receiving documents past their retention date and managing their documentation and removal by Records Management Office.

Qualifications:

• Bachelor's degree or any equivalent combination of education and experience.
• Two years of experience in office administration.
• Must have a Class "C" vehicle operator's license or ability to obtain within 30 days of employment.

A well-qualified candidate may also possess:

• Experience in problem resolution and project collaboration.
• Ability to multi-task and work cooperatively with others.
• Ability to work in a collaborative team environment.
• General computer proficiency in word processing, spreadsheet, database applications.
• Detail-oriented, independent and with excellent interpersonal skills.
• Strong organizational, written or oral communications skills.
• Ability to communicate clearly and effectively to ensure understanding.

Salary:
Compensation will be commensurate based on the selected candidate's education and experience.

Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. The Department of Biology at Texas A&M University is responsible for research and teaching within the vast disciplines of the biological sciences.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts,and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness:
  Free exercise programs and release time
• Professional Development:
  All employees have access to free Linked In Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a Linked In profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.