Administrative Coordinator II

Administrative Coordinator II

College Station, Texas

The Health Behavior Department Administrative Coordinator II coordinates administrative support for department faculty, staff, and students, exercising discretion and independent judgment on matters of significance. Assists with day‑to‑day operations.

• Coordinate administrative support functions, including the maintenance and purchase of office supplies, business cards, and equipment.
• Manage office records retention and maintain office reference and resource materials.
• Participate in the planning and execution of administrative operations.
• Receive, sort, and route mail, and perform other mail services.
• Greet department visitors, answer and screen calls, provide general information and referrals, schedule appointments, reserve visitor parking, and purchase parking permits for faculty and staff.
• Resolve complex and semi‑complex issues.
• Plan and coordinate administrative activities and services; monitor office procedures and ensure adherence to protocols.
• Ensure the integrity of data by monitoring submissions and identifying issues.
• Prepare and take minutes at meetings.
• Prepare and review operational and special reports, perform special analyses and project summaries.
• Monitor compliance with policies and procedures; research, interpret, compile and respond to inquiries about rules, regulations, policies and procedures.
• Serve as primary point of contact for inquiries and respond to non‑routine requests regarding state policies.
• Make process improvement recommendations to departmental leadership.
• Plan and coordinate arrangements for meetings, student events, workshops, travel, and other special events.
• Manage data entry and maintain data files; process reimbursement requests and follow through to completion.
• Process student forms, signature cards, and GARF forms.
• Develop and print flyers, brochures, and promotional materials for the Health Behavior department; coordinate and post activities to social media and websites.
• Maintain confidentiality of sensitive information.
• Plan and manage events related to the department, establishing and maintaining relationships with vendors and venues, and handling event details, registration, and dismantling.

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Knowledge of Emburse and Adstra; proficiency with Outlook, Word, Excel, Adobe Acrobat, Google Workspace.
• Ability to multitask and work cooperatively with others.
• Strong interpersonal, written and verbal communication skills.
• Excellent planning and organization skills.

Equal Opportunity, Veterans, and Disability Employer. All positions are security‑sensitive and subject to a criminal history investigation.