Senior Administrative Coordinator

Senior Administrative Coordinator I

Location:

College Station, Texas

Job Type: Staff

Texas A&M Geography Department seeks an experienced administrative professional to support the Department Head, coordinate departmental operations, faculty processes, and oversee administrative staff.

• Direct departmental administrative operations, establishing strategic objectives and managing workflow.
• Develop and implement administrative policies and process improvements.
• Serve as primary executive support to the Department Head, managing priorities and ensuring compliance.
• Handle sensitive personnel, review, and administrative records.
• Prepare, analyze, and compile reports to support decision‑making.
• Oversee academic scheduling and classroom coordination.
• Manage facilities, space allocation, and key control.
• Facilitate communication between leadership and support units (HR, Business Services, IT).
• Plan logistics for meetings, travel, events, and special projects.
• Coordinate faculty recruitment, hiring, promotion, and tenure processes.
• Support international faculty and research staff immigration and appointment processes.
• Oversee faculty workload reporting and graduate milestones.
• Supervise, train, mentor, and evaluate administrative staff and student employees.
• Approve employee leave requests and act as the Department Head's delegate in Workday and Concur.
• Provide backup front‑office support for room scheduling and equipment checkout.

• Bachelor’s degree or equivalent education/experience.
• At least six years of office administration experience.
• Proficiency in word processing and spreadsheets.
• Strong interpersonal, communication, planning, and organizational skills.
• Ability to multitask, work cooperatively, and maintain a positive work environment.
• Experience with TAMU systems such as Interfolio, Docu Sign, VP Faculty Affairs.
• Familiarity with TAMU Registrar policies and procedures.

Compensation commensurate based on education and experience.

Equal Opportunity/Veterans/Disability Employer. The University is committed to a diverse workforce.