Sr. Office Assistant Athletics Job College Station area,Texas USA,Administrative/Clerical

Providence College is a Catholic liberal arts institution committed to providing a supportive environment for intellectual, social, moral, and spiritual growth. We are an equal‑opportunity employer. Women and minority candidates are strongly encouraged to apply.

Overview

Provide secretarial and administrative office support to the Associate Athletic Director for Business and the Director of Business Operations and assist with general office duties of the Athletic Business Office.

Provide administrative support for specific sports programs, including their respective coaches and senior administrators.

Responsible for compliance with all NCAA rules and regulations.

Duties and Responsibilities

Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofread for content, language and grammar. (25%)

Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail and envelope merges, and the ability to import graphics and other information into a document. (25%)

Organize and maintain calendars, schedules and filing systems and records that may include confidential information. (10%)

Prepare and maintain records, files and databases, some of which may be confidential. (10%)

Responsible for the accurate maintenance and reconciliation of financial accounts, processing of payments, transmittal reports, billing and data entry. (5%)

Marginal Duties

Answer phones, greet and direct visitors to appropriate areas or persons. (5%)

Sort, open and distribute individual or departmental incoming mail and prepare outgoing mail. (5%)

Coordinate calendars for meeting attendance, reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments. (5%)

Operate and perform basic troubleshooting for fax and copy machines. (5%)

Perform basic and intermediate mathematical functions on adding machines/calculators. (5%)

Perform all other duties as may be required.

Education and Experience

High School education or equivalent.
Two years of related experience or an equivalent combination of education and experience.
Working knowledge of word processing and database systems required.
Excellent organizational and communication skills also required.
Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.

Supplemental Information

Physical Demands:

Sitting in a normal seated position for extended periods of time
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about

Disclaimer: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as required.

Notice of E‑Verify Participation:

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E‑Verify Notice of Participation
Right to Work

By continuing with this application, you acknowledge that you have been informed of our participation in E‑Verify and have had the opportunity to review these notices.

The College’s Non‑Discrimination policy can be found in the Notice of Non‑Discrimination.

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