Administrative Coordinator II

Administrative Coordinator II

Agency:
Texas A&M University

Department:
Vet Med-Teaching Hospital

Proposed Minimum Salary:
Commensurate

Job Location:

College Station, Texas

Job Type: Staff

Job Description

Glimpse of the Job

If you thrive in a fast-paced environment where organization, communication, and problem-solving are essential, this role offers an opportunity to serve as a key administrative partner within a leading veterinary teaching hospital. You'll provide high-level support to hospital leadership, coordinate critical administrative operations, manage stakeholder communications, and help ensure the Veterinary Medical Teaching Hospital (VMTH) runs efficiently every day. From overseeing office operations and special projects to supporting strategic initiatives and external partnerships, your work will have a direct impact on hospital success and service excellence.

Opportunities to Contribute

• Provide Exceptional Administrative and Leadership Support:
  Serve as a key resource to VMTH leadership by managing administrative operations, preparing and reviewing documents, coordinating communications, supporting policy and procedure development, monitoring project timelines, conducting research, and ensuring confidential information is handled with professionalism and discretion.
• Coordinate Schedules, Events, and Operational
  
  Activities:
  
  Manage complex calendars, organize meetings and training events, coordinate interviews, accreditation and certification activities, oversee student orientation logistics, arrange travel, and facilitate communication between hospital leadership and departments to ensure efficient operations.
• Support Business Operations, Reporting, and Team Success:
  Assist with purchasing, budget documentation, records management, correspondence, presentations, and administrative reporting while overseeing office resources, communicating organizational updates, supervising administrative staff, and promoting consistent, efficient administrative practices across the hospital.

Minimum Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

The ideal candidate will also possess

• Experience working at an institute of Higher Education or a veterinary/medical environment
• Knowledge of veterinary terminology
• Proficiency with word processing, spreadsheets, database, and presentation software.
• Good Management Skills
• Strong Communication Skills

What you need to know

Salary: $50,000-$55,000/year and will be commensurate based on the selected hire's education and experience.

Schedule:

This full-time role has a typical schedule of Monday through Friday, 8am to 5pm.

Location:

Onsite in College Station, TX

Please note:

Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

Administrative Support Coordination

• Provides high-level administrative support for the VMTH administrative office, including drafting and managing correspondence and communications, scheduling appointments and managing calendar.
• Provides administrative support for hospital initiatives
• Serves as a backup for administrative support to the Hospital Board of Directors
• Monitors office procedures and ensures adherence to office protocols.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Makes recommendations for process improvements or administrative changes.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor as needed at the Veterinary Teaching Hospital.

Communication and Stakeholder Engagement

• Serves as a primary point of contact for the VMTH for departments.
• Serves as a primary point of contact for VMTH leadership, centralized units, and University services to ensure Associate Dean…