Administrative Coordinator Job College Station area,Texas USA,Administrative/Clerical

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive

Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social,moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strivesto foster an academic culture and campus community reflecting theglobal environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’scapital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally,Providence is located an hour from Boston and just a few hours from

New York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Overview

Provide administrative and general support to the office of World Languages & Cultures and to the department chair.

Duties and Responsibilities

Compose and oversee the creation and organization of the content of office policies, procedures, supervisory guide,publications, mailings, and the newsletter. Manage, maintain, andupdate the department website and other communication tools.

Create, edit, and design departmental brochures, posters,newsletters as well as all social media platforms. Collaborate with Marketing and Communications as needed to identify ways to communicate pertinent messages to all campus constituents onvarious platforms (web-based, social media, live chat, flyers,online, and print). (30%)

Serve as a liaison between and among departments, students, the College, and the community. Greet and assist office visitors and telephone callers, respond to questions, and provide information as required. Manage the scheduling of meetings and meeting materials.

Manage the listing of department events on both the master calendar and the department web site. Maintain and update the departmental web page, including changes in layout and content. Facilitate revision of department catalog pages. (30%)

Arrange interviews, appointments, schedules, and conferences.

Make travel arrangements and itineraries related to functions ofthe assigned office. Arrange committee and other meetings.

Coordinate the preparation of workshops. Maintain faculty promotion and tenure spreadsheet, faculty rosters, and faculty committee assignments. Facilitate and track faculty submissions of documents such as syllabi and final exams. Facilitate faculty orientation and compliance with institutional policies and procedures. (10%)

Maintain records of student internships (FRN/ITA/SPN 450) and archive submitted academic reports. Create and maintain spreadsheets and/or databases for area projects as needed. Prepare reports and final documents. Compile data for annual department report and for major/minor enrollment trends. Assist faculty andchair in pre-registration and review enrollments every semester tomake sure students are following the correct sequence. Oversee the establishment and maintenance of filing systems. Check reports,records, and other material for accuracy and completeness.

Learnand utilize current campus software to meet the needs of theoffice. (15%)

Monitor special projects and programs. Maintain deadlines oncontrol files and expedite their completion. Coordinate assignments and activities. Coordinate event planning for large scale, visible events, specifically conferences of up to 500+ people. Coordinate the department workflow and the work of student employees in theoffice. Order supplies and set up office space for new faculty andstaff hires. Process expense and travel reports. Process departmental budget. Assist in the faculty hiring process,including managing applications, scheduling interviews, and communicating with applicants.

(15%)

MARGINAL DUTIES:

Perfor…