Administrative Coordinator II

Administrative Coordinator II

Texas A&M Agri Life is comprised of the following Texas A&M University System members:

• Texas A&M Agri Life Extension Service
• Texas A&M Agri Life Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation's largest most comprehensive agriculture program, Texas A&M Agri Life brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M Agri Life is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

We are seeking an Administrative Coordinator II, who under general supervision, will provide administrative support for the Department of Nutrition at Texas A&M University, exercising discretion and independent judgement with respect to matters of significance. The staff member will be responsible for administering departmental faculty affairs processes, liaise with relevant units across campus, and serves as the assistant to the Department Head.

90% Departmental administration

• Serves as assistant to the Department Head/Associate Department Heads
• Coordinates and manages daily office support activities and administrative interactions.
• Coordinates and provides solutions to routine and complex, confidential, and highly sensitive administrative matters.
• Monitors office procedures and adherence to compliance.
• Serves as Liaison for departmental Faculty Affair processes. These may include
  -faculty recruiting and hiring, preparing offer letters, tenure and promotion, reappointments, evaluations, and document organization.
• Organizes, schedules, and takes minutes at monthly faculty meetings including on-site support for the Department.
• Coordinates travel arrangements and reimbursement for the department head and other faculty members.
• Coordinates the retention of office records and resources (digital and hard copies).
• Participates in the planning and execution of administrative operations.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• May assist in budget development and management.
• Researches, compiles, and applies information to make evaluative judgments.
• May review and sign documents for supervisor.
• May attend meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives.
• Monitors project timelines and identifies issues.
• Adapts, combines, and makes improvements to services, processes, or programs.

5% Event coordination

• Assists with departmental events.

5% Other duties as assigned

• Bachelor's degree or equivalent combination of education and experience.
• Three years of administrative experience.
• Experience working in higher education, office administration, or program coordination. Previous experience managing other research or academic programs at Texas A&M University preferred.

• Strong planning, organizational and time management skills.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to adapt rapidly to changing situations or last-minute challenges.
• Ability to multi-task and work cooperatively with others.
• Strong interpersonal skills, excellent verbal and written communication skills, and attention to detail.
• Strong knowledge of word processing, spreadsheet, database, presentation software.

• Experience with TAMU systems such as Emburse, Aggie Buy, Interfolio and Laserfiche.
• Ability to learn new systems or software independently.
• Ability to cultivate and maintain professional working relationships.
• Basic website/online portal experience.
• Project management and event coordination.
• Experience managing budgets and accounting matters.

Why Work at Texas A&M Agri Life?

• Health, dental, vision, life and long-term disability insurance with Texas A&M Agri Life contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M Agri Life

Applications received by Texas A&M Agri Life must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a Linked In profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the…