Administrative Coordinator

Job Title Administrative Coordinator I Agency Texas A&M University Department Memorial Student Center Student Programs

Proposed Minimum Salary $3,750.00 monthly

College Station, Texas

Staff

The Memorial Student Center engages students in experiences preparing them to be global leaders through providing campus programs and service opportunities. You may know of the Memorial Student Center as a building, but the MSC is also a department providing students with academic, cultural awareness and arts programs making the student experience at Texas A&M even better. Our vision is to partner with students to develop engaged and empowered global citizens.

For more information please visit us at (Use the "Apply for this Job" box below)..

The Administrative Coordinator I works under general supervision and provides administrative support for Memorial Student Center Programs to include the exercise of discretion and independent judgement with respect to matters of significance. Assists with the daily operations of the MSC Programs front office including the university’s centralized Lost & Found and the departmental Pocket Pantry program.

Salary: $45,000/annually.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Additional Details:
Work hours for this position are Mon. – Fri. 7:30 a.m. – 4:30 p.m. May occasionally be required to work outside of standard hours.

• Provides operational support to the Senior Administrative Coordinator I with the centralized Lost & Found.
• Oversees the departmental Pocket Pantry program by maintaining daily stock levels, making purchases within provided budget, and tracking usage.
• Oversees planning and execution of administrative operations.
• Maintains daily office calendar and appointment monitoring.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical arrangements for travel, meetings, and events.
• Develops and maintains administrative office procedures.
• Reviews and signs documents for supervisors.
• Serves as primary or backup administrative support to assigned functional areas.
• May serve on department, division, or university committees and task forces.

• Provides administrative support for executive staff and various team members.
• Coordinates meetings, conferences, and special events.
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Compiles and distributes candidate itineraries and schedules for interviews.
• Coordinates logistical arrangements for staff events and meetings.

• Monitors compliance with office policies and procedures.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures.
• Assists in establishing procedures to ensure compliance with regulations.

• Supervises and trains student workers and support staff. Assists in the development of processes for student onboarding.

• Responds to inquiries and provides assistance to visitors by phone, email, or in person, resolving routine issues promptly and professionally.
• Maintains a helpful, empathetic, and courteous attitude in student and visitor interactions to foster positive relationships.

Education & Experience:

Bachelor's degree or equivalent combination of education and experience. Two years of experience in office administration.

Preferred Qualifications:

Two years of experience in customer service.

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.

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