Administrative Coordinator II

Administrative Coordinator II

Agency:
Texas A&M University

Department:
Political Science

Proposed Minimum Salary:
Commensurate

Job Location:

College Station, Texas

Job Type: Staff

Job Description:

We are seeking a highly organized and proactive Administrative Coordinator II to provide comprehensive administrative and operational support. The ideal candidate excels at managing multiple priorities simultaneously, exercising sound judgment and discretion while ensuring efficient workflows and compliance with established procedures. Success in this role requires strong proficiency with Microsoft Office and other business applications, including word processing, spreadsheets, databases, and presentations.

The Administrative Coordinator II is a collaborative professional with exceptional interpersonal and communication skills, capable of building effective working relationships across all levels of the organization. Strong planning, coordination, and organizational abilities are essential to support daily operations, drive productivity, and contribute to the overall success of the team.

Qualifications:

Required

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.

Essential Duties/Tasks:

Communication and Stakeholder Engagement:

• Manages and coordinates the department's web page updates, ensuring content is current, accurate, and effectively reflects departmental information and news.
• Develops and executes the department's social media strategy, including creating, curating, and scheduling engaging content across relevant platforms to enhance brand awareness and foster community engagement.
• Plans and oversees department-level events, meetings, and conferences, including logistical coordination, communication with attendees and speakers, and ensuring successful execution.
• Supports and promotes current and former student engagement initiatives and events, fostering strong connections with students and alumni.
• Assists in the organization and execution of special functions and projects, ensuring seamless coordination and timely completion.

Administrative Support Coordination:

• Monitors office procedures and ensures strict adherence to departmental and university protocols.
• Drafts, edits, and proofreads correspondence, reports, publications, and presentations, providing constructive suggestions for improvement.
• Manages office records retention, maintaining comprehensive office references and resource materials.
• Coordinates the maintenance of office supplies and equipment, ensuring availability and optimal functionality.
• Recommends and implements process improvements and administrative changes to enhance efficiency and effectiveness.
• Provides training and daily supervision for student workers.
• Performs word processing, desktop publishing, presentation, and data management activities with proficiency.
• Prepares, modifies, and verifies documents.
• Cross-trains other staff and student employees, fostering knowledge transfer and redundancy within the administrative team.
• Communicates effectively and professionally with internal and external stakeholders.

Departmental Operations Support:

• Coordinates and oversees administrative support functions, activities, and services.
• Coordinates travel arrangements and develops detailed itineraries for unit personnel.
• Plans and coordinates meetings, seminars, and other special events, including scheduling conference rooms, video conferencing, and logistical support.
• Serves as the Departmental Parking Representative (DPR), managing parking-related matters for the unit.
• Provides secondary coverage for front desk operations as needed, maintaining a welcoming and efficient reception area.
• Supports staff and faculty with general operational tasks, contributing to the overall smooth functioning of the unit.
• Assists in coordinating daily business workflow and resolving…