Administrative Associate V

Job Title

Administrative Associate V

Texas A&M University

Environmental Health & Safety

Commensurate

College Station, Texas

Staff

The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.

• Coordinates daily office support activities and administrative interactions

• Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter

• Coordinates the maintenance of files, records, office supplies, or equipment

• Maintain office supply inventory and order office supplies as needed

• Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary

• Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers

• Organize information and materials for distribution

• Answer EHS main line and direct phone calls

• Acts as the point of contact for internal and external clients

• Distribute mail

• Responds to departmental personnel and customer inquiries via email

• Provide general support to visitors

• Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call

• Create invoices or requisitions for review to the Department of Finance for Operations

• Maintains fiscal and administrative records

• Provides travel support with gas and travel cards

• Serves as back up support for EHS based finance and operations tasks

• May assist with administration of contracts and summary reports

• Composes correspondence

• Assists with administration of unit, program, or project

• Maintain work anniversaries and birthday databases

• Interacts with IT to update internal directory

• Assists with coordinating student worker tasks

• Makes recommendations for process improvements, administrative changes, or new initiatives

$19.62/hour

• High school diploma or equivalent combination of education and experience
• Five years of experience in general office or clerical work

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Excellent written communication, analytical, interpersonal, and organizational skills
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality
• Ability to work independently once given a project

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.