Executive Assistant III

Job Title Executive Assistant III Agency Texas A&M Engineering Department Vice Chancellor Of Engineering Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff

Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

The Executive Assistant III, under direction, provides administrative support to high level administrators, including special events, projects, initiatives and programs. Provides leadership in planning, directing, and evaluating unit operations. Functions as a high level liaison to customers, represents the organization on committees, and maintains interactions with high ranking officials within and outside of the the organization. Exercises discretion and independent judgment with respect to matters of significance.

• Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and approves and processes travel reimbursements.
• Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to management.
• Formulate, Interpret, and implement policies, rules, and regulations. Acts as administrator’s representative in dealing with third parties.
• Communicates agency objectives, tasks, and decisions to staff of behalf of an executive. Researches and handles special projects.
• Coordinates and leads support for departmental functions, including planning, directing, and evaluating operations. Plans long and short-term business objectives.
• Makes arrangements for dignitaries and other distinguished visitors, as well as potential employees visiting the campus and welcomes them on behalf of the administrator. Arranges university social functions and receptions hosted by administrator.
• Oversees the review and evaluation of administrative practices and programs and formulations policies. Conducts research for and briefs administrator prior to meetings and events.
• Oversees the preparation of reports, manuals, and publications. Oversees the administrative assignments, programs, and other administrative matters. Coordinates and monitors action items for administrator.
• Serves as liaison and point of contact for the administrator.
• Coordinates work flow and may supervise staff and/or Student Workers.
• Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes.
• Assists in the resolution of complex, highly sensitive, and confidential administrative matters.
• Coordinates committee…