Administrative Coordinator

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Appelt Aggieland Visitor Center

Proposed Minimum Salary

$4,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

The Administrative Coordinator will assist with key operations to support the Appelt Aggieland Visitor Center, including but not limited to processing office expenditures, event planning for recruitment events, assisting with the hiring process for student employees, equipment maintenance, and customer service for a high-traffic office. Strong organizational skills and ability to work well with student employees are critical for success in this role.

Salary: $45,000.00 - $49,000.00 (Based on selected hire’s qualifications).

Cover Letter & Resume: A cover letter and resume are strongly recommended.

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in office administration.

• Experience in planning, coordinating, and executing events of varying scale, including managing logistics, vendor relationships, budgeting, and on‑site operations.
• Experience working in Aggie Buy, Emburse and Laserfiche.

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Demonstrated ability to make sound, informed decisions and exercise independent judgment while managing complex or ambiguous situations with minimal supervision.
• Ability to load and transport materials as needed for hosting events and programs, which may include lifting and setting up heavy equipment. A valid driver’s license is required. Ability to develop proficiency in office technology platforms including When I Work, a scheduling tool, and Slate, a CRM, for program management and visitor check‑in.

• Plans, organizes, and assists with the execution of events such as recruitment activities, open houses, special educational events, banquets, and staff training.
• Assists with daily campus visitor service operations as needed.
• Coordinate event organization logistics which can include venue booking, catering, agenda creation, parking validations, staff instructions, name tags, promotional items, table decorations, playlist management for music, slides or video, and guest check‑in.
• Maintains records and processes for event planning. Reviews facility agreements for equipment and event set‑up accuracy.
• Assists with set‑up, including power points and music, before meetings, training and events to ensure microphone and accessibility requirements are met; troubleshoots as necessary.
• Provides on‑site support for major events, trainings and programs including set‑up, tear down and student worker management.
• Reviews daily tour and recruitment program surveys and/or assessments to incorporate feedback from participants, planners and vendors to inform future planning processes. Promptly elevates any concerns to the director as needed.

• Assist with the overall management of the Appelt Aggieland Visitor Center. Promptly and accurately pays invoices for events, programs, office supplies, subscriptions, Amazon purchases and other goods and services required for Visitor Experience operations.
• Oversees office contracts including Xerox, warranties and subscriptions.
• Under the supervision of the Assistant Director, performs business functions such as coordinating the inventory, ordering of supplies and equipment, processing work orders, submitting purchase…