Administrative Assistant, Corporate and Foundation Relations​/Planned and Estate Giving

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive

Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social,moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strivesto foster an academic culture and campus community reflecting theglobal environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’scapital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally,Providence is located an hour from Boston and just a few hours from

New York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Provide administrative and operational support for the Offices of Corporate and Foundation Relations and Planned and Estate Giving.

Manage time-sensitive tasks confidential donor and prospectinformation, and a wide range of administrative workflows that enable both offices to function efficiently.

• Prepare, organize, and maintain departmental records, files and databases including confidential donor, prospect, and giftinformation. Serve as an internal resource on administrative processes related to gift handling, particularly retirement plandistributions, foundation and corporate grants, and otherspecialized gift types. Ensure the accuracy, maintenance, and reconciliation of departmental financial accounts, process invoices and credit card payments, prepare transmittal reports and billing,and complete precise, timely data entry within the College'saccounts payable system.(35%)
• Compose and produce correspondence and reports. Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating and importing linkedspreadsheets, creating mail, envelope, and table merges, creating and editing captions, adding graphics, editing images, footnotes,endnotes, indices, and tables of content. Track and confirmdatabase details of processed gifts to ensure accuracy and maintaindonor records within Affinaquest including appropriate contact infoand individuals representing corporate and foundation entities.
  
  Serve as the primary editor and point of contact for the internal marketing team and external marketing and communicationsvendors.(20%)
• Execute acknowledgement processes for gifts and grants,including producing gift receipts and stewarding members of the Harkins Society through personalized correspondence and coordination of annual society events. Engage constituents,prospects, volunteers, and campus partners by phone, email, mail,and in person, address inquiries, book gifts, track internal grantapprovals, and support effective communication across both offices.(20%)
• With supervision, organize and coordinate special projects for Corporate and Foundation Relations, including presentations,foundation site visits, letters of inquiry and grant applications,grant stewardship and impact reports, newsletters, education programs, and special events. Assist with corporation and foundation prospect research using databases and online resources,providing accurate and timely support for fundraising strategies and institutional partnerships.(20%)
• MARGINAL DUTIES :
• Answer phones, greet,…