Project; Operations) Coordinator

Position: Project (Operations) Coordinator
Job Title Project (Operations) Coordinator Agency Texas  A&M University Department Education  Abroad Proposed Minimum Salary $4,333.34 monthly

Job Location College Station, Texas Job Type Staff Job  Description What We Want Are you passionate about global education and eager to make a difference?

Join our team as a Project (Operations) Coordinator II! In this role, you'll help implement key projects and support departmental leadership, fostering teamwork, collaboration, and respect in every interaction. Your responsibilities will include a variety of tasks to support office operations and the coordination of a range of international education opportunities.

We're seeking candidates with a strong understanding of FERPA, HIPAA, as well as state, federal, and university policies to help ensure compliance and protect student data throughout all processes. Candidates with strong organizational, communication, and coordination skills will make you an excellent fit for this role.

If you're excited about contributing to our mission and supporting high-impact global education experiences, we encourage you to apply and become a valued member of our team!

What You Need to Know Salary: $52,000.08/annually.

Cover Letter/Resume:
Providing a cover letter and resume is strongly recommended . You may upload them on the application under the CV/Resume section.

Other Requirements and Factors:

This position may require work beyond normal office hours and/or work on weekends.

Essential Duties/Tasks Project Coordination Plans, coordinates, and executes long-term project plans.

Serves as a resource or primary contact for office procedures.

Coordinates multiple work streams to ensure internal business functions are properly identified, managed, and aligned.

Manages the routing and approval of memoranda and business transactions, including IDTs, One Card payments, and fee memos.

Assists with contract processing and tracking for assigned areas.

Monitors financial activities and prepares related reports for assigned projects.

Ensures compliance with University policies, rules, and regulations related to operations and financial transactions.

Serves on committees, work groups, and special project teams.

Coordinates operational activities for various program types.

Provides operational support to the planning and execution of outreach activities and events.

Operations Coordinates and executes daily office operational activities.

Processes payments for various platforms, including but not limited to:
Via TRM, answering services, and IT purchases.

Maintains a tracking spreadsheet of approved third-party billing payments.

Manages financial transactions for passport operations.

Obtains tax forms to process payment to U.S. and foreign vendors.

Generates DCS's and paperwork to Academic Accounting & Business Services (AABS) for payments to foreign vendors for programs managed in pass through accounts.

Liaises with AABS and Student Business Services (SBS) regarding business inquiries, processes and reports.

Maintains Emburse processes and assists staff with pre-travel authorizations and expense reports for their business travels.

Unit and Team Support Supports staff with student fee postings, tracking, withdrawals, and refunds.

Assists with student coding and attributes in registration and application platforms.

Enrolls students and program leaders in the international insurance plan and processes changes and refunds when necessary.

Prepares progress reporting and budget updates for review.

Trains staff on new and existing procedures, regulations, and policies related to operations and business transactions.

Tracks program data across multiple platforms.

Maintains database integrity, security, and accuracy.

Supervision:

Oversees day-to-day functions,…