Senior Administrative Coordinator

## Senior Administrative Coordinator IApply:
College Station, TX:
Full time:
Posted Today:
R-097244
** Job Title
** Senior Administrative Coordinator I
** Agency
* * Texas A&M University
** Department
* * Transportation Services
** Proposed Minimum Salary**$4,743.75 monthly
** Job Location
** College Station, Texas
** Job Type
** Staff
* * Job Description
**** A Glimpse of the Job
** The Senior Administrative Coordinator I coordinates and oversees administrative, financial, compliance, and operational functions for the unit. The position exercises discretion and independent judgment, supervises assigned staff, coordinates operational planning, and plays a critical role in supporting large-scale visitor parking operations and related services across the Texas A&M University campus while ensuring compliance, operational efficiency, and exceptional customer service. This position requires frequent work outside of standard business hours, including nights, weekends, holidays, large-scale events, and all Texas A&M home football games.
** Essential Duties/Tasks
**** Administrative and Special Events
*** Responsible for posting all open shifts to cover special event cashiering or other staffing needs.
* Responsible for responding to all requests to work for the shifts mentioned previously along with providing detailed information to everyone scheduled to work.
* Coordinates multiple work streams.
* Conducts long-range planning activities, estimates required service levels and anticipates labor requirements.
* Responsible for billing event charges including but not limited to parking, officer support and traffic equipment.
* Monitors equipment status and supplies inventory.
* Coordinates maintenance and records retention of unit business files and coordinates unit inventory process.
* Maintains procedure documentation updates.
* Creates, processes, invoices, and distributes validations.
* Researches, responds, and processes both refunds and charge backs.
* Reports event revenue
** Supervision
* ** Works to determine special event needs. Responsible for supervising office staff and part-time (wage) staff to include hiring, scheduling, orienting, training, motivating, evaluating, disciplining, answering questions, reviewing procedures, defining workload and work priorities, monitoring employee performance and approval of timekeeping records.
* Provide operational feedback on a frequent basis.
* Review work.
* Must be knowledgeable in all areas of this unit to assume this responsibility.
* Maintain manager’s notes to record recognition, coaching or counseling for each employee.
* Responsible for creating and maintaining a positive work environment focused on customer service and dedicated to continuous improvement.
* Responsible for monitoring and approving hours worked in a timely manner. Coordinates/assigns shifts for office and event needs.
* Responsible for scheduling staff to ensure proper coverage for phone system, managing email, and office tasks.
* Promotes safety, to ensure that staff in the unit follows safety policies and procedures. Responsible for working with assistant manager for guidance and assistance in accomplishing these tasks.
* Responsible for supervision of staff during special events, which includes driving a University vehicle to oversee assigned work areas.  This includes home football games when the unit supervises more than 80 employees.
** Compliance
* ** Monitors and prepares reports on financial activity for assigned projects/areas.
* Responsible for all transactions within the subunit to include the collection of fees; receipt reconciliation; control, disburse, maintain and reconcile permanent and temporary working funds and manage coin and currency inventory to meet daily needs.
* Verifies all credit card daily deposits and submits deposit paperwork to Financial Management Services and Departmental Accounting Services.
* Maintains records of individual transaction errors.
* Serves as liaison with the Financial Management Services and Departmental Accounting Services.
* Reviews and audits reconciliation of cash accounts.
* Maintains all audit controls for the subunit.
* Ensures compliance with applicable regulations. Interprets policies, rules, and regulations and ensures they are followed in a safe manner and utilizing personal protective items/equipment as appropriate or instructed by supervisor or department; reporting unsafe actions or conditions to supervisor immediately and supporting and following unit/department safety guidelines,…