Accounts Payable Associate

Position Overview:

The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned.

Essential Job Functions:

Transaction Management:

* Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

* Receive and process vendor invoices within 48 hours of receipt

* Validate accurate general ledger account coding and data entry

* Obtain proper invoice approval of invoices

* Research and respond to email mailbox within 48 hours of receipt depending on urgency

* Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly

* Review and reconcile vendor statements, and resolve outstanding items

* Maintain proper storage of payables items using INDEX imaging system

* Obtain proper invoice approvals

* Clear portals

* Clean up and reconcile aging report weekly

Payment Management:

* Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

* Prepare accounts payables weekly/daily and manual payment cycles as required

* Apply manual payments/drafts to invoices

* Process payments timely via corresponding payment methods

* Process voids, stop payments, and resolve payment issues or payment status

* Process and resolve daily bank exception report before bank cut-off time

* Cor Pay enrollment updates

Vendor Management:

* Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

* Maintain vendor database to include vendor adds and changes

* Obtain IRS vendor TIN matching and store in FB

* Receive and process vendor invoices within 48 hours of receipt

* Cor Pay initial vendor enrollment

* Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept

* Discovery and development of an AI OCR AP solution to automate the transaction entry process

Additional Responsibilities:

* Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.

* Assist with special projects as assigned

* Apply a team approach to completion of all month end reporting tasks

* Weekly and monthly accounts payable reconciliations

* Work vendor statements

* Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values

* Perform other duties as assigned

Job Requirements:

* Experience in Accounts Payable or similar role

* Strong knowledge of accounts payable and accounting

* Ability to communicate effectively with customers and vendors

* Experience using financial software

* Excellent organization and time management skills

* Excellent attention to detail and strong problem-solving skills

* Excellent interpersonal skills and ability to work in a team environment

* Flexible and able to adapt to sudden changes in priority

* Effectively understand and use tools/methodologies

* Full understanding of and processing experience with various ERP accounting software (Great Plains experience preferred)

* Demonstrated ability to thrive in a fast-paced environment

Other Skills/Abilities

* Proficient with Microsoft Office Suite or related software